Company Policy Committed for WHS

General Policy

The work health and safety of all the employees in the company encompassing volunteers, employees along with clients and contractors and the visitors are important. Resources in accordance with the attached importance to the work heath safety will be attained for complying with all the important acts and regulations. This also makes sure that the place of work is safe devoid of any health risk (Ammendolia et al. 2016).

Management Responsibility

The management is accountable for implementing, developing along with maintaining under review in consultation with its employees along with organization’s WHS programs.

Specific Responsibilities

1. Officers

Officers are accountable for making sure that the company addresses its obligations within “World Health and Safety Legislation” through employing every due diligence in order to comprehend the work nature along with related hazards and making sure that suitable resources are allocated to control any uncertainty.

• Senior management, supervisors and managers

All the managers is needed to make sure that this policy and any WHS programs that is developed along with efficiently implemented within the regions of control along with supporting the supervisors along with holding them accountable for their particular responsibilities (Ammendolia et al. 2016). It must also made sure that employees ate trained and supervised to address the needs and that they are consulted on concerns impacting the health and safety along with any issues they might have.

• Workers

All employees encompassing volunteers, agency employees along with the contractors are required to co-operate with the WHS Programs and Policy to make sure their own along with health and safety within the workplace (Ammendolia et al. 2016). All employees will attain orientation training along with task based training where suitable. All the employees will be encouraged to observe practices and policies along with suitable instructions from mangers. Such requirements will be written within agency contracts.

Part b: Structure of Applicable WHS Management System

The structure of applicable to the WHS management system suitable for the employees of the company is explained under:

WHS Policy

Objectives

• Ensuring legislative compliance along with industry best practices will be maintained in a way that it is reasonably practicable
• Continuous improvement along with progressively higher standards of work safety and health
• Safeguarding culture of “safety first” along with behavior within workplace

Consultation

• Commitment to offer a safe and healthy working environment for its employees along with people at place of work
• Consultation with UoN health and safety team to make sure proper information flow with more immediate actions needed on WHS requirements

Reporting

Responsibilities

• The management must have the responsibility to make breakdown within WHS system along with checking any hazards or unsafe practices all through the reporting lines

Emergency Reporting Procedures

• External and internal emergency procedures will be designed to deal with major transport accident, evacuation, civil disorder, medical emergency and structural damage

Evaluation and Review

• Review of the WHS policy will be carried out in every 2 years
• WHS management structure will be updated in case any new improvements or changes are introduced

Part c: Necessary Financial and Human Resources in WHS System

Human Resource Requirements in WHS System

Post recruitment	Consumer service representatives
Planning costs for recruitment	Advertising budget- $5,000, employee consultancy budget- $ 10,000, Interview time budget- $ 10,000, Contingency budget- $ 5,000
Planning for pre-employment checks	Company like checking possible employee references or the qualifications will carry out pre-employment checks through checking personal identity verification documents and passports.

Financial Resource Requirements in WHS System

To control the injuries taking place in the workplace, necessary training will be provided to maintain effective WHS systems. The training program will incur cost of $360 per day for each training program.

Part d: Suitable Consultation Method for Legislation Compliance

The company can use several strategies in consulting with its workers on the health and safety issues. One of the most common methods of conducting the same is through the health and safety committees those hold regular meetings. At the time of this meeting documentation of the information exchanged is recorded within the form of an agenda. These facilitate the meeting outcomes recordings that can then be passed to the working team (Yazdani et al. 2015). Another effective consultation method for legislative compliance is through new work induction programs that encompass heath and information related with the job specification of the new workers. Another suitable consultation method for the company is through requests, work suggestions, reports along with concerns put forward by the management. In the team meetings demonstration on the company’s ongoing commitment with safety and communication process can be an effective consultation process (Ammendolia et al. 2016).

Part e: Issue Resolution Flowchart

The flowchart presented below explains the resolution process of serous workplace health and safety issues that are not able to correct on spot. The flowchart is developed in order to make it simpler to determine the necessary actions or consultation which is required to be undertaken. Moreover, in case the issue is not resolved necessary steps are taken by the company in the workplace to maintain effective WHS system (Kim, Park and Park 2016). The flowchart indicates that the issue will be resolved in a manner that the employees recognize the WHS issue and report it to safety representative, managers taking corrective actions and ensuring that such corrective actions are accepted by employees. This issue resolution process also makes sure that the employees are informed regarding implementation of work health and safety solutions and all the parts associated with the issue take necessary corrective actions.

Figure 1: Issue Resolution Flowchart

(Source: Yazdani et al. 2015)

Part f: Evaluation Indicators of WHS Performance

• Review of the WHS policy will be carried out in every 2 years
• WHS management structure will be updated in case any new improvements or changes are introduced
• The company will also have a goal in making sure that the company’s WHS management system remains efficient in attaining goes to assist in maintaining efficient, measurable and reliable data
• The records will become an aspect of periodic risk assessment system that can offer valuable information for comparisons, decision making, past actions verifications and for demonstrating legislative compliance
• Observation of necessary changes as a result of new WHS technology and work practices
• Analyzing the level of WHS performance against the target and objectives of the company
• The review of WHS plan must be carried out by the Associate director, WHS and involve an external reviewer

Part g: WHS Induction Checklist

• Conducting regular, documented, well-organized along with recorded safety inspections within the work practices and areas
• Regularly and objectivity evaluating and analyzing systems and process of work
• Inspecting all the new items installed and purchased in order to determine the potential hazards
• To make sure that the workers understand correct along with safe operating and working systems and work procedures
• Promptly responding to enquiries or concerns raised by the employees by acting on and providing prompt feedback regarding the identified issues
• Organizing and conducting regulate health and safety training, coaching along with mentoring of the workers
• To make sure that the purchase orders contain specifications in consideration to health along with safety considerations new equipment’s and plants
• Implementing the waste disposal among with the recycling processes that will make sure both the workers an environmental safety
• To make sure that the purchase orders encompass specifications in consideration to health and safety considerations for new plant

Part h: WHS Training for Employees

WHS training outline intended for managers, supervisors, team leaders and employees is indicated under so that they are capable to analyses the workplace safety based issues taking place in the company (Friend and Kohn 2018).

Training Program Content

• Applicable legislation of health and safety along with the need for compliance
• The components of an efficient WHS management system
• The relevance of WHS consultation within the workplace
• Risk management principles overview along with techniques as a part of overall WHS risk and emergency management

Benefits of Training Program

• Senior along with the middle level managers, team leaders and supervisors those intend to extend their experience and knowledge within the WHS field long with learning the ways in which incorporate strategic risk management practices and principles (Ammendolia et al. 2016).

Learning Outcomes of Training Program

Participants must be capable of:

• Systematic management plan of WHS within the responsibility area
• Developing WHS risk management plan for the company’s workforce
• Evaluating, developing along with monitoring WHS consultative processes in ensuring participation

References

Ammendolia, C., Côté, P., Cancelliere, C., Cassidy, J.D., Hartvigsen, J., Boyle, E., Soklaridis, S., Stern, P. and Amick, B., 2016. Healthy and productive workers: using intervention mapping to design a workplace health promotion and wellness program to improve presenteeism. BMC Public Health, 16(1), p.1190.

Friend, M.A. and Kohn, J.P., 2018. Fundamentals of occupational safety and health. Rowman & Littlefield.

Kim, Y., Park, J. and Park, M., 2016. Creating a culture of prevention in occupational safety and health practice. Safety and health at work, 7(2), pp.89-96.

Yazdani, A., Neumann, W.P., Imbeau, D., Bigelow, P., Pagell, M., Theberge, N., Hilbrecht, M. and Wells, R., 2015. How compatible are participatory ergonomics programs with occupational health and safety management systems?. Scandinavian journal of work, environment & health, pp.111-123.