PART 1 – Prepare a Project Charter
Project Charter
1.0 Project Definition
This project intends to relocate the office of Smith & Co. from its current location to a CBD. The office relocation will take place within 148 days and the new office will have all new interior. The project intends to have a meeting with the employees about the location so that they agree with the new location and establish proper communication within the stakeholders and the employees.
2.0 Background
Smith & Co. need to relocate their office on the behalf of notice given by Environmental Protection Authority. They need to demolish the office as because the land had become toxic. The company needs to relocate their business to an alternative site so that they can operate their business. It is stated that the project will be carried out with proper consultation as well as proper collaboration with the office staff members. This project intends to relocate the office with proper design and layout with communal space that can have positive interaction with the staffs. This project includes high performing as well flexible workforce along with digital engagement.
3.0 Goals, objectives, and outcomes of the project
The goal of this project is to relocate the office to a new place in CBD as per the order given by the Environmental Protection Authority. The goal of the project is also to have collaboration as well as consultation with the office staff members to avoid undesirable workplace and further cultural issues that might affect the productivity of the company.
The objectives of this project are:
Specific: The project is specific because it will improve the area of office as per the order of Environmental Protection Authority.
Measurable: The goal of the project is measurable as it will help to bring out profit in the business.
Achievable: The goal of the project is achievable because this project is realistic and this would help to measure the available resource and the constraints for the project.
Relevant: This project is relevant because with the office relocation, the business intends to start as a new business with staff consultation and desirable workplace.
Time Bound: The goal of the project is to complete the project within 148 days as per schedule in the project plan.
4.0 Project benefits
1. With present location of the office, there was a problem from the environmental protection authority about the land being toxic. So this project can be benefited for the sustainable environment.
2. With proper consultation as well as collaboration, there will be a new working environment in the office that would result in more productivity in the business.
3. The project also aims to have CCTV, telephone system and proper server in the new office which was not available in the old office.
5.0 Scope and exclusions
The scope of the project is to complete the project within the time frame and complete the project within the budget specified for the project. The exclusion of the project is any training related to use the server or installation of CCTV is not included in the project.
6.0 Project governance structure
7.0 Business Case
Include
| Project Name | Relocation of Smith & Co. Office | ||
| Project Sponsor | Owner of the company | Project Manager | [Please fill] |
| Date of Approval | 1/04/2020 | Last Revision Date | |
| Contribution to Business Strategy | This project intends to have increase its business profit by having a better working infrastructure and being collaborating with staffs so they are satisfied in the project. | ||
| Options Considered | This project might be completed before the time frame as because landlord will provide compensation as per the time frame of the project. | ||
| Benefits | The business benefit will include starting the business from a new starting point in the business with satisfied employees and desirable workplace. | ||
| Timescales | The total time for the project to complete will be 148 days. The project will start on 9/03/2020 and will end on 30/09/2020. | ||
| Costs | The total cost of completing the budget will be $145,280.00 | ||
| Expected Return on Investment | The expected ROI of the project will be | ||
| Risks | 1. There will be risks of not finding a proper location in CBD to relocate the office. 2. There can also be a risk of increasing the budget of the project. |
8.0 Project constraints
There can be scheduling constraint and timing issues in the project. Other constraints in the project includes reliability of the contractors, the cost associated with relocating the office and there might be issues in sufficient moving supplies and providing accommodations to the staffs.
9.0 Key stakeholders
| Stakeholder | Category of stakeholder |
| 1. project manager | Internal stakeholders |
| 2. CEO of Smith & Co. | Internal stakeholders |
| 3. Executive Assistant | Internal stakeholders |
| 4. project assistant5. Facility manager | External stakeholdersInternal stakeholders |
| 6. Supervision manager | Internal stakeholders |
| 7. Project administrator | Internal stakeholders |
| 8. Network Specialists | External stakeholders |
| 9. Contractors | External stakeholders |
| 10. Suppliers | External stakeholders |
| 11. procurement manager | Internal stakeholders |
| 12. It specialist | External stakeholders |
10.0 Project risks
1. There will be risks of not finding a proper location in CBD to relocate the office.
2. There can also be a risk of increasing the budget of the project.
3. Equipment are not set in new office for the employees to work.
11.0 Project controls
The project control method that is used for this project critical path method. This method helps to identify the tasks that are to be completed as per the project schedule needed for the entire project.
12.0 Reporting frameworks
The framework that will be used for reporting framework will be project reporting, reviewing the project, consolidation for the project and prepare management report for the project.
PART 2 – Prepare a Project Management Plan
Project Management Plan
- Project Deliverables
Provide
| Objective | Deliverables |
| 1. To provide new office area for the company to work. | The business will be shifted to a new are a where there are proper communication of transportation and employees will have no difficulty to reach office on time. There will also be a proper parking area where the clients and employees can park their vehicles when they are in office. |
| 2. To develop different rooms for different purpose in the project | This will include developing reception, waiting area, meeting rooms, executive offices, boardroom will be built in the project. |
| 3. To include server and telephone system | The project will also include telephone system and will include server in the office. |
2.0 Project Stages
| Key Requirements | Client Requirement | Project Objectives |
| 1. To find a place for relocating the office | To relocate to a place where transportation will be easy. | To provide new office area for the company to work. |
| 2. To developing parking space for the employees and clients. | 2. To have parking space where they can park their vehicles. Have different rooms for different purposes. | To develop different rooms for different purpose in the project |
| 3. To install telephone system and include server in the office. | 3. Proper communication and server to store information. | To include server and telephone system |
3.0 Interdependencies and Impact of Constraints
The work package that is needed to be completed earlier is the Initial project survey and the project planning. Without completing this phase, the office relocation cannot be completed.
4.0 Project Governance
There should be project management plan, forecasts of schedule, the cost forecasts, validated all changes, performance of work in the project. The assets of Organizational process assets and enterprise environmental factors that will be used for monitoring and controlling project. The tools that will be used for this is expert judgement, analytical techniques, meeting and project management information systems.
PART 3 – Project execution and management
Project Responsibility and Involvement Report
- Managing the project
The activities that have been included to manage the project is developing project plan and including project tracking. Defining scope management and estimation management in project. There is also project risk management, stakeholder management and project scheduling management that will be included to manage this project. Communication management is another activity that is also undertaken in this project.
- Project Objectives and Organisational Objectives
The activities that have been undertaken to establish links to align the project objective with the organizational objective is reviewing the project more than once, building a proper framework for the project and setting priorities in the project.
- Conflict Management
There might be conflict among the employees of the company for selecting the location of the project. There might also be conflict in arranging parking space for the project because this also depends on other offices.
4.0 Change Requests and Baselines
For change request in the project, the project manager needs to
1. Determine the scope for the change in project.
2. Determining the scope for incorporating change.
3. Gaining approval or rejection for change.
4. Communicating as well as implementing the change request that is approved.
Project Communication
Managing the communication in the project intends to keep all the stakeholders of the project in a loop. This helps to define the information that will be delivered within the project and helps to communicate within the stakeholders of the project.
The communication that will be included in this relocation project will be synchronous communication that includes live meetings, conference call, and video conference. There will also be asynchronous communication such as emails, and fax.
Project Reports
| Task Name | Duration | Start | Finish |
| Milestone 1: Getting lease contract | 0 days | Mon 6/04/20 | Mon 6/04/20 |
| Milestone 2: Finalize relocation plan | 0 days | Tue 23/06/20 | Tue 23/06/20 |
| Milestone 3: Completing setting up new office | 0 days | Fri 11/09/20 | Fri 11/09/20 |
| Milestone 4: Project contract sign off | 0 days | Wed 30/09/20 | Wed 30/09/20 |
Project records, logs and registers
PART 4 – Project finalisation
Handover Checklist
| Project # | Project Name: | Project Manager: |
| 2234 | Relocation of Smith & Co. Office | |
| Activities | Project Team Member | Due Date |
| Discussing the rent and developing relocation plan | Project manager assistant, Project Manager, CEO of Smith & Co. | Fri 13/03/20 |
| Prepare the project charter | CEO of Smith & Co. , Procurement manager, Project Administration, Project manager assistant, Supervision manager | Fri 15/05/20 |
| Develop office space with reception area, waiting area and two meeting rooms | Supervision manager , CEO of Smith & Co. , Project Manager, Project manager assistant, Additional Costs[1], Contractors, Suppliers | Fri 17/07/20 |
| Install CCTV cameras and CCTV monitors | Contractors, Facility Manager, IT Specialist, Network specialists | Fri 11/09/20 |
| Checking all deliverables | Project Manager, Procurement manager, Facility Manager, Project Administration, Project manager assistant | Wed 30/09/20 |
PART 5 – Project review
Project Integration Review Report
1.0 Executive Summary
The project integration project of working different activities together was established in the project. The project integrated and managed by having tracking details of each activity in the project.
2.0 Integration Management Issues
The issues that were faced while integration management were
1. There are burden of responsibilities which was not possible to track in the project.
2. The project also has some wastage of resources.
3. There was also lack of necessary skills to complete some of the activities.
3.0 Lessons Learned
I have learnt about the ways to manage a project. I have learnt about how to manage the project report and include different activities in the project. I have also learnt to develop project charter and project report log to complete a project report.
BSBPMG520 MANAGE PROJECT GOVERNANCE
PART 1 – Identify project management structure
Project Governance Plan
1.0 Purpose
Project governance plan provides primary deliverable process that is produced as part of the governance plan in the process of project management. This plan specifies and approves the actionable plan that helps to specify as well as approve the actionable procedures for managing as well as administrating the project.
Functional authorities in an organization states the group of authorities includes the human resources, information technology people, managers associated with project.
Project Authorities includes project coordinators, schedulers, plan administrators, and business analysts.
2.0 Governance Framework
Figure 1: Governance Framework
(Source: Created By Author)
The IT governance and the project governance has focus on the business value from the IT infrastructure that is invested through business alignment. There is a need to manage structure related risks that is consistent and that fits in the agenda. The above diagram shows the IT Governance framework that is being carried out in the relocation project.
3.0 Roles and Responsibilities
Project Board membership: Has the responsibility to manage the project completion and satisfy the employees working for the company. He wants more benefit from the project.
Steering Committees: Has the responsibility to advice other group members. Ensures proper delivery of the project and achieve the project outcomes.
Executive Boards: They have the oversight duties that is they are responsible for daily implementation of the board policies and maintain good practices in the governance.
Advisory groups: Bring unique knowledge in the project governance and skills for the board members.
Sponsors: They provide fund for the project and if budget for the project changes, sponsors are to be informed first.
Project managers: They are responsible t manage the project.
4.0 Decision Making
The decision making process that is being used in this project is voting on the decision and deciding according to the majority votes.
5.0 Reporting and Escalation
The reporting process that is being followed in this project is status reporting and risk assessment reporting. This would help to track the project.
The project also include proper escalation process if there is uncommitted cost for the resource and that is limited over time because of purchasing money power.
6.0 Assurance
Project assurance is implemented in the project by assessing the project risks and the strengths that are included in relocation project. They are also implemented by ensuring the known requirements for the project success and providing unbiased as well as independent evaluation in the project.
7.0 Knowledge Management
Knowledge management in the project helps to develop as well as share knowledge systematically in the project. There are three major items that are included in in knowledge management. Those are people, process as well as tools that are used for knowledge management.
PART 2 – Apply project governance policies and procedures
Project Governance Report
The governance framework in the project is considered as the onset of project. The project governance includes the way to manage the project and it is mostly useful for the project manager. There are eight components that are to be included in the project that is establishing the project, defining the project metrics, execution of project governance framework, monitoring and controlling of framework, and closing assurance of framework.
PART 3 – Conduct a project governance review
Project Governance Review
1.0 Governance evaluation
The governance structure helps to create project value with innovation as well as development and exploration of the project. This governance evaluation provides accountability as well as control system that helps to mitigate risks in a project.
2.0 Governance issues
Governance framework increase the cost of project as because high authorities are being included in the project governance framework.
The maintenance of governance framework includes different maintenance process that also leads to increase in cost of the project.
3.0 Lessons Learned
I have learnt about how to include project governance framework in the relocation of office project. I have also learnt about the issues that the project can include with the involvement of governance framework.
The recommendations that I can provide is nailing down the project details in future project and defining the critical path for the project milestone in future projects.
BSBPMG511 MANAGE PROJECT SCOPE
PART 1 – Project authorisation activities
Answer: –
The project authorization technique includes project proposal, reviewing of project approving or rejecting the project. This includes process of verifying the project from the initiation phase to the development phase. The authorization of the project confirms that the project is feasible and the project is cost effective.
PART 2 – Define project scope
Project Scope Management Plan Template
1.0 Purpose
The benefit of the project is to
1. With present location of the office, there was a problem from the environmental protection authority on the land being toxic. So this project can be benefited for the sustainable environment.
2. With proper consultation as well as collaboration, there will be a new working environment in the office that would result in more productivity in the business.
3. The project also aims to have CCTV, telephone system and proper server in the new office which was not available in the old office.
2.0 Scope Definition
Project scope defines project planning that includes determining as well as documenting the project goals, features, project functions, tasks, project cost, deadlines and include project cost. The scope of the project is defined by scope of the project, statement of work and with the work breakdown structure that is included in the project.
3.0 Roles and Responsibilities
The scope management is managed by the project manager and the project deliverables are to be delivered with the project. The project deliverable includes project stakeholders and project team manager who has the responsibility to complete the project.
4.0 Project Scope Statement
The scope of the project is to complete the project within time and within cost of project. The project acceptance criteria states that project will be accepted if the objective of the project will be met and there is availability of all resources in the project.
5.0 Work Breakdown Structure
6.0 Scope Validation
Scope validation includes that the process of the project will be formalized by completing the project deliverables. The scope validation for this project is done at end of each phase and in the monitoring as well as controlling phase of the project. Validate scope will be completed with approval of each phase deliverables.
7.0 Scope Control
Five steps are included to manage the project scope.
1. The performance of the project is measured against baseline.
2. The magnitude of variance is determined in the project.
3. Deciding the preventive actions that are to be needed in the project.
4. Updating the project scope baseline, and project management document plan for the project.
5. Impact of the changes are also to be evaluated in the project.
PART 3 – Manage project scope control process
Project Scope Status Report
1.0 Scope Control
As a project manager, I have the responsibility to manage the scope of the project. The requirements in the project are clearly stated at the starting of the project and any change in the project scope is communicated with the project team members and those are to be included in the project. Scope controlling is done through five project scope controlling project.
2.0 Change Requests
The following change requests were received for project scope: –
| # | Change Description | Owner | Impact to baselines: – | Approved / Rejected | ||||
| Scope | Time | Cost | Risk | Quality | ||||
| 1. | The project needs to be completed with less time that provided in project schedule. | CEO of the Smith & Co. | The scope of the project will change as because the time for the project will also change. | The time for the project will decrease as per the client requirement. | The cost of the project will also increase as because more resources will be needed to complete the project. | There will be risk of not finding enough resources to complete the project. | The quality of the project will remain same. | Project change approved. |
3.0 Scope changes
The scope changes in the project will change the cost of the project as because it will need more resources to complete the project before time.
4.0 Non-compliances – Scope
The following non-compliances appear in the Non-Compliance Register: –
| NCR # | NCR Description | Date | Open / Close |
| 1. | Change is location of the office relocation. | 25/05/2020 | close |
PART 4 – Evaluate, review and report on project scope control process
Scope Control Review Report
1.0 Scope Control Processes
The scope control of the project has been well managed as because that has been documented in the project and the project stakeholders were informed about the project before carrying out any project decision.
2.0 Lessons Learned
Scope control the project can be controlled by documenting the requirements of the projects.
It can also be managed and controlled by implementing change control processes.
BSBPMG512 MANAGE PROJECT TIME
PART 1 – Develop a work breakdown structure (WBS)
Figure 2: Work Breakdown Structure
(Source: Created by Author)
PART 2 – Develop a project schedule
| Activity number | Activity Name | Duration in Days | Stat date | End Date | Predecessor (Relationships and Dependencies) |
| 0 | Smith & Co. Office Relocation | 148 days | Mon 9/03/20 | Wed 30/09/20 | |
| 1 | Initial Project Survey and Project Planning | 21 days | Mon 9/03/20 | Mon 6/04/20 | |
| 1.1 | Surveying the area of CBD | 5 days | Mon 9/03/20 | Fri 13/03/20 | |
| 1.1.1 | Get an idea about the office space | 2 days | Mon 9/03/20 | Tue 10/03/20 | |
| 1.1.2 | Discussing the rent and developing relocation plan | 3 days | Wed 11/03/20 | Fri 13/03/20 | 3 |
| 1.2 | Clarifying the Requirements | 3 days | Mon 16/03/20 | Wed 18/03/20 | 4 |
| 1.3 | Develop the project scope | 5 days | Thu 19/03/20 | Wed 25/03/20 | 5 |
| 1.4 | Developing procurement management | 5 days | Thu 26/03/20 | Wed 1/04/20 | 6 |
| 1.5 | Meeting with employees on location selection | 1 day | Thu 2/04/20 | Thu 2/04/20 | 7 |
| 1.6 | Developing a checklist | 2 days | Fri 3/04/20 | Mon 6/04/20 | 8 |
| 1.7 | Getting project approval | 0 days | Mon 6/04/20 | Mon 6/04/20 | |
| 1.7.1 | Milestone 1: Getting lease contract | 0 days | Mon 6/04/20 | Mon 6/04/20 | 9 |
| 2 | Project detailed plan and project initiation planning | 56 days | Tue 7/04/20 | Tue 23/06/20 | |
| 2.1 | Developing project team and assigning jobs | 23 days | Tue 7/04/20 | Thu 7/05/20 | |
| 2.1.1 | Meeting with project team members | 5 days | Tue 7/04/20 | Mon 13/04/20 | 11 |
| 2.1.2 | Assigning tasks to different team members | 5 days | Tue 14/04/20 | Mon 20/04/20 | 14 |
| 2.1.3 | Prepare communication mode | 6 days | Mon 20/04/20 | Thu 7/05/20 | 15 |
| 2.2 | Prepare the project charter | 6 days | Fri 8/05/20 | Fri 15/05/20 | 16 |
| 2.3 | Estimating project budget for relocation | 5 days | Fri 15/05/20 | Wed 3/06/20 | 17 |
| 2.4 | Estimating the new project schedule to complete the relocation | 3 days | Thu 4/06/20 | Mon 8/06/20 | 18 |
| 2.5 | Requirement list for setting up the new office space | 3 days | Tue 9/06/20 | Thu 11/06/20 | 19 |
| 2.6 | Placing order to suppliers | 3 days | Fri 12/06/20 | Tue 16/06/20 | 20 |
| 2.7 | Contract a building contractor | 4 days | Wed 17/06/20 | Mon 22/06/20 | 21 |
| 2.8 | Project assumptions and project risks | 27 days | Mon 18/05/20 | Tue 23/06/20 | |
| 2.8.1 | Determine the project constraints | 8 days | Mon 18/05/20 | Wed 27/05/20 | 17 |
| 2.8.2 | Planning for server and other equipment | 8 days | Thu 28/05/20 | Mon 8/06/20 | 24 |
| 2.8.3 | Gather all the resources | 9 days | Tue 9/06/20 | Tue 23/06/20 | 25 |
| 2.9 | Milestone 2: Finalize relocation plan | 0 days | Tue 23/06/20 | Tue 23/06/20 | 26 |
| 3 | Project Execution | 58 days | Wed 24/06/20 | Fri 11/09/20 | |
| 3.1 | Rearranging old resources | 6 days | Wed 24/06/20 | Wed 1/07/20 | |
| 3.1.1 | Arrange all the resources from the old office | 4 days | Wed 24/06/20 | Mon 29/06/20 | 27,22 |
| 3.1.2 | Load the old resources to be sold | 2 days | Tue 30/06/20 | Wed 1/07/20 | 30 |
| 3.2 | Releasing contract of old building | 2 days | Thu 2/07/20 | Fri 3/07/20 | |
| 3.2.1 | Payment complete for all dues left | 2 days | Thu 2/07/20 | Fri 3/07/20 | 31 |
| 3.3 | Develop office space with reception area, waiting area and two meeting rooms | 10 days | Mon 6/07/20 | Fri 17/07/20 | 33 |
| 3.4 | Installing different Employees’ Workstations | 6 days | Mon 20/07/20 | Mon 27/07/20 | 34 |
| 3.5 | Develop the main office building | 10 days | Tue 28/07/20 | Mon 10/08/20 | 35 |
| 3.6 | Design kitchen area and dining area | 10 days | Tue 11/08/20 | Mon 24/08/20 | 36 |
| 3.7 | Developing Parking area | 1 day | Tue 25/08/20 | Tue 25/08/20 | |
| 3.7.1 | Meeting with other offices | 1 day | Tue 25/08/20 | Tue 25/08/20 | 37 |
| 3.7.2 | Finalize parking area | 0 days | Tue 25/08/20 | Tue 25/08/20 | 39 |
| 3.8 | Setting up telephone system and installing equipment and utilities for new server | 8 days | Wed 26/08/20 | Fri 4/09/20 | 40 |
| 3.9 | Install CCTV cameras and CCTV monitors | 5 days | Mon 7/09/20 | Fri 11/09/20 | 41 |
| 3.10 | Milestone 3: Completing setting up new office | 0 days | Fri 11/09/20 | Fri 11/09/20 | 42 |
| 4 | Reviewing Project and Project Closure | 3 days | Mon 28/09/20 | Wed 30/09/20 | |
| 4.1 | Complete all payment to the suppliers and contractors | 2 days | Mon 28/09/20 | Tue 29/09/20 | 43 |
| 4.2 | Checking all deliverables | 1 day | Wed 30/09/20 | Wed 30/09/20 | 45 |
| 4.3 | Milestone 4: Project contract sign off | 0 days | Wed 30/09/20 | Wed 30/09/20 | 46 |
PART 3 – Monitor project schedule
For monitoring project schedules, the method that is has been used for this project is critical path method and network diagram. With the critical path method and the network diagram, the project can be controlled and managed.
Monitoring project schedules
.
1.0 Mechanisms to measure, record and report progress
The monitoring progress that has been used in this project is done on a weekly basis. The project activities are being tracked down and they are checked on a weekly basis to keep an update on the project progress report.
2.0 Baseline Management
The baseline of the project can be managed by including task dependencies and assigning resources and cost for the projects. The project schedule are adjusted and before tracking the project activities, the baseline plan is to be created.
3.0 Impact of changes to the baseline
Baseline states the starting point of the project and in baseline report the results that are to be obtained are to be included in the project for determine the baseline parameters. The scope statement is included in the project baseline on the basis of three constraints, scope, time as well as cost for the project.
PART 4 – Assess time management outcomes
Schedule Evaluation Report
1.0 Evaluation of time management activities
The time in the project is being managed effectively in the project. Stating the project requirement change, the project was well organized and the project was completed within the project change schedule included in the project.
2.0 Time management issues
1. Fail to track a to-do list in the project: The project needs to have a to-do list first and that is to be maintained by the project manager. The project manager needs to maintain the to-do list in the project so that there is tracking of the activities in the project.
2. Not setting personal goals: The project manager need to have set personal goals to manage the time in the project. This is an essential things to do while managing the project.
3.0 Lessons Learned
1. There should be proper project plan for completing the project.
2. The project should have the ability to deal with project scope creep.
BSBPMG513 MANAGE PROJECT QUALITY
PART 1 – Develop a project Quality Management Plan
Project Quality Plan Template
1.0 Purpose
The project quality is managed by ensuring all the project activities in the project plan and well as in project implementation. The quality of the project includes improving the objective of the project and the performance of the project. The processes that has been used in quality control processes are quality planning, quality assurance and quality control.
2.0 Quality Management Approach
The quality control approach that has been used in this project is Just in Time approach.
3.0 Quality Requirements/Standards
The standard that has been followed in this project satisfies the requirement of the client and it ensures that the best quality things will be bought from the suppliers to complete this project.
4.0 Quality Assurance
The quality auditing processes that are included in this project is process audit.
5.0 Quality Control
For controlling quality, inspection of the products that are bought from the suppliers were done and expert technical review report were established.
6.0 Quality Control Measurements
For measuring the quality control, the method that was used in the project was mean, median and mode method.
7.0 Quality Management Reviews
The clients were very happy after reviewing the quality of the project. All work were done as expected in the project.
8.0 Roles and Responsibilities
The quality management in the project was done by the quality project manager. He was responsible to look after the quality of each products that has been bought for this project.
9.0 Quality Metrics
The quality metrics that has been taken in this project is buying best servers that were available in the market. The best contractor in the CBD area was hired for doing the interior construction and parking lot was allocated for the project.
10.0 Quality Metrics Measurement and Data Collection
The data from the clients were included in the project to verify the project quality metrics.
PART 2 – Implement quality processes
Project Quality Progress Report
1.0 Quality requirements
The quality of the project includes improving the objective of the project and the performance of the project. The processes that has been used in quality control processes are quality planning, quality assurance and quality control.
2.0 Quality Assurance
The quality auditing processes that are included in this project is process audit. .
3.0 Quality Control
For controlling quality, inspection of the products that are bought from the suppliers were done and expert technical review report were established.
4.0 Quality Variances
There was not such quality variance in the project. The project proposal as defined in the project were delivered to the client.
5.0 Review of Quality Management Systems
The quality of the project was managed effectively in the project. The clients were very happy with the project quality.
PART 3 – Evaluate, review and report on project quality management processes
Project Quality Management Review
1.0 Quality Management
The quality management included in the project includes quality policy, creating as well as implementing proper quality planning and quality assurance.
2.0 Lessons Learned
1. Integrating quality control with other management processes
2. Maintaining high standards for analysis and report of quality measure.
BSBPMG514 MANAGE PROJECT COST
PART 1 – Prepare a budget for a project
Project Budget
| Activity # | Activity Details | Duration | Resources | Amount | Material | Amount | Equipment | Amount | Misc. Costs |
| Work Package: Initial Project Survey and Project Planning | |||||||||
| 1 | Get an idea about the office space | 2 days | Project manager assistant,Project Manager,CEO of Smith & Co. | $2,000.00 | |||||
| 2 | Discussing the rent and developing relocation plan | 3 days | Project manager assistant,Project Manager,CEO of Smith & Co. | $3,000.00 | |||||
| Clarifying the Requirements | 3 days | Project Manager,Project manager assistant,CEO of Smith & Co. | $3,000.00 | ||||||
| Develop the project scope | 5 days | Project manager assistant,Project Manager,CEO of Smith & Co. | $5,000.00 | ||||||
| Developing procurement management | 5 days | Project manager assistant,Project Manager,CEO of Smith & Co. | $5,000.00 | ||||||
| Meeting with employees on location selection | 1 day | Project Manager,Project manager assistant,CEO of Smith & Co. | $1,000.00 | ||||||
| Developing a checklist | 2 days | Project Manager,Project manager assistant,CEO of Smith & Co. | $2,000.00 | ||||||
| TOTAL | $21,000.00 | ||||||||
| Work Package: Project detailed plan and project initiation planning | |||||||||
| 1 | Meeting with project team members | 5 days | CEO of Smith & Co. ,Procurement manager,Project Administration,Project manager assistant,Supervision manager | $7,000.00 | |||||
| Assigning tasks to different team members | 5 days | Procurement manager,CEO of Smith & Co. ,Project Administration,Project manager assistant,Supervision manager | $7,000.00 | ||||||
| Prepare communication mode | 6 days | Procurement manager,Project Administration,CEO of Smith & Co. ,Project manager assistant,Supervision manager | $8,160.00 | ||||||
| Prepare the project charter | 6 days | CEO of Smith & Co. ,Procurement manager,Project Administration,Project manager assistant,Supervision manager | $8,400.00 | ||||||
| Estimating project budget for relocation | 0 days | CEO of Smith & Co. ,Procurement manager,Project Administration,Project manager assistant,Supervision manager | $0.00 | ||||||
| Estimating the new project schedule to complete the relocation | 3 days | CEO of Smith & Co. ,Procurement manager,Project Administration,Project manager assistant,Supervision manager | $4,200.00 | ||||||
| Requirement list for setting up te new office space | 3 days | Procurement manager,CEO of Smith & Co. ,Project Administration,Project manager assistant,Supervision manager | $4,200.00 | ||||||
| Placing order to suppliers | 3 days | Procurement manager,Project Administration,Suppliers | $1,680.00 | ||||||
| Contract a buillding contractor | 4 days | Contractors,Project Administration,Project manager assistant | $2,400.00 | ||||||
| Project assumptions and project risks | 5 days | Executive assistant | $12,800.00 | ||||||
| TOTAL | $55,840.00 | ||||||||
| GRAND TOTAL |
PART 2 – Prepare a Cost Management Plan
Project Cost Plan
1.0 Purpose
The purpose of cost management plan is to manage the cost of the project.
2.0 Cost Management Approach
The cost management approach that has been included in this project is direct cost management approach.
3.0 Measuring Project Cost
The cost of the project is measured by Cost performance index.
4.0 Reporting Format
For reporting cost, the units of the resources were identified and the total cost of the units were included in the project.
5.0 Cost Variance Response Process
Cost variance response for the project will be included in this project and this will be carried out by the project manager. Corrective actions are to be taken by the project manager and are to be given to the project sponsor to approve the action.
6.0 Cost Change Control Process
The process includes receiving change request, .recording the request, assess change request, making recommendations and deciding to accept or reject the change.
PART 3 – Monitor and control project costs
Project Cost Management Processes
The cost management process that is included in this project is estimating, allocating as well as controlling the cost of the project. The project cost are mainly calculated in the planning phase.
PART 4 – Financial completion
Cost Reporting
This provides the process reporting the client about the cost that is included in the project.
PART 5 – Evaluate, review and report on project cost management processes
Project Cost Management Review
1.0 Cost Management
Cost management helped to process the planning as well as process the controlling project budget. The cost management includes a management form that accounts the business for predicting the impending expenditure of the project.
2.0 Lessons Learned
I have learnt to create a management reserve for the project after completing this exercise. It is recommended to perform change control and then perform the actual expense for the planned project.
BSBPMG515 MANAGE PROJECT HUMAN RESOURCES
PART 1 – Plan human resources
Project Human Resources Management Plan
1.0 Introduction
This includes a strategic approach in effective management for the people associated with the company. This helps to chain the business with competitive advantage.
2.0 Staff Management Approach
The approach of staff management includes employment, training, growth as well as improvement of the project employees associated with the project.
3.0 Roles and Responsibilities
The staffs included in the project helps to manage, implement as well as helps to carry out the work that are associated with the organization for achieving the mission of the project.
4.0 Project Organization Chart
PART 2 – Prepare Project Role Descriptions
PART 3 – Monitor personnel performance
Performance Management Report
| Project Name: | Relocation of Smith & Co. | Date of Review: | |
| Project Manager’s Name | Project Team Member’s Name | ||
| Functional Manager’s Name: | Dates seconded to project: | ||
| Review of Performance | |||
| Objective – Actions (SMARTT) | KPI Measure | By Date | Achieved |
| Overall Rating: | |||
| Shortfalls: | Actions Required: | ||
PART 4 – Improving individual performance and overall project effectiveness
Performance Improvement Plan
| Project Name: | Date of Plan: | ||
| Project Manager’s Name | Project Team Member’s Name | ||
| Role: | Responsibility: | ||
| Performance Improvement | |||
| Methods to improve performance: | Criteria measure: | Recording of results: | Reporting of results and date due: |
| Employees are to be trained to use new equipment. |
PART 6 – Maintaining a positive work environment
Extract from the Team Charter
1.0 Interpersonal Communication
This is a conflict between the groups in the project. This conflict might be dues to personal, physical as well as professional reason.
2.0 Conflict Management
Conflict management can be solved by using avoiding, defeating and collaborating strategies and all these strategies were used in this project to manage the conflict.
PART 7 – Evaluate, review and report on project human resource management processes
Project Human Resource Management Review
1.0 Evaluation of human resource management
Human resources are managed by recruiting, selecting as well as inducting the employees, imparting development and training for the employees and providing benefits to the employees.
2.0 Summary of human resource issues
The issues that are includes in human resource is compliance with the laws and regulations, changes in management, adapting innovation, compensation and leadership development.
3.0 Lessons Learned
It is recommended to complete the forms related to human resources in the project and employee handbook should be revised from time to time.
BSBWOR502 LEAD AND MANAGE EFFECTIVENESS
PART 1 – Establish a team performance plan
Team Performance Plan
1.0 Goals for team development
The team development was formed by addressing the interpersonal problems in the group.
2.0 Performance measures
The performance in the project was measured by analysing and reporting the information.
3.0 Actions required to achieve goals
This Team Performance Plan
| The team purpose statement: | ||||
| Objectives | Actions | KPI’s | Milestones & Deadlines | Results |
| To complete the project within time. | Deliver all milestones at the scheduled date |
4.0 Support for team members
Team support was one of the greatest support that has been achieved while completing this project.
PART 2 – Develop workplace policies / procedures for a project team
HR Policies and Procedures
1.0 Purpose
HR policies were included to have proper human resource maintenance in the project.
2.0 Team performance management
The team performance was managed by having team performance reporting on a weekly basis.
3.0 Roles and responsibilities
The team leader of each team has the responsibility to manage the team performance.
4.0 Tools and techniques
Team performance was measured using TSheets.
5.0 Team motivation and engagement
Team were motivated by including them to participate in decision making system.
PART 3 – Facilitate teamwork
Team work was facilitated by establishing vision for completing the work effectively. This also include din clarify the tools and responsibilities of all the team members.
PART 4 – Liaise with stakeholders
Stakeholder Briefing
1.0 Executive Summary
The stakeholder were interested to complete the work as because that would bring profit the business.
2.0 Issue Analysis
| Issue | Products Impacted | Corrective Actions (and by whom) | Due Date |
| The telephones were not good | Communication | They were replaced as soon as possible. | Wed 27/08/20 |
