Writing Assignment help on : Set up IT company in Australia

1. I would like to set up an IT company in Australia
2. Currently the organization will concentrate only on developing websites so initially the manpower in the organization will be web developers and designers only. In the near future, after a year or so, the organization will grow into other fields like that of SEO, content writing, graphic designing and even HR outsourcing. The organization will be hiring HTML designers, PHP developers, HR and an accountant.
3. There are three options currently running in mind so one needs to be finalized before the business is registered. The options are as follows: –

• Sole trader – Only one person will be the owner of the organization
• Partnership – Three people together will take care of the business
• Company – this is a legal entity and the shareholders will be separated from the profit and loss of the organization.

4. This organization will be a company rather than that of being run as a sole trader or partnership. One of the best and important advantages of forming a company would be getting access to funds. The funding organizations trust companies rather than that of any other business structure. Individual taxation takes place for a company. If the company earns profits then it will pay its benefits so the directors and the company are different than that of each other. The company which is formed may have to undergo debts but that is completely taken care by the company and not the shareholders of the company. The assets of a company are much safer than that of in a sole trader or partnership firm thus, allowing the company to make profits at a faster rate than that of other business structure (AustrialianGovernment).
5. Tax Obligations – The organization will be liable to pay Fringe Benefits tax. Fringe benefit tax is paid by the employers on the benefits that they provide to the employees. Benefits can be loan to employees without any interest, cars to senior employees for transportation and others.

The organization will also have to pay goods and services tax. This tax is applicable when an organization earns money by way of selling services to the organizations in Australia. The organization will also have to pay income tax. Income tax is payable only when the organization’s profit is above the assessable level. This level is set by the Australian government. Land tax cannot be ignored and this is paid by the owner of the land in which the organization is situated.

OHS Responsibilities – As per the OHS responsibilities, the organization will have to provide a safe working place to the people in the organization. The computers used by the developers and designers should be safe. Secondly, the sitting arrangement in the organization should be such that it allows the employees to be comfortable. The employees should be trained regarding the safety equipments and other things in the organization so that the employees can take care of themselves.

Insurance – The organization will have to undertake various insurance like Assets insurance, people insurance and liability insurance. Asset insurance is undertaken to protect the assets of the business and people insurance is done to protect the employees in the workplace. An organization is responsible for damages that they cause to the assets of some other organization and this becomes a liability for the organization and hence, they will have to undertake liability insurance as well. Liability insurance is not a compulsion. Apart from the above mentioned things, there are few other obligations as well. The organization will have to pay correct wages to the employees in the organization; the wages that are paid should be as per industry standards. The safety needs of the employees should be taken care so that no other property in the office area or people in the office area are hurt.

The organization very well takes care of the cultural requirement. An Employee who gives birth to a child or adopts one is eligible for 18 weeks of leave so that he/she can spend some quality time with their kid. All the employees in the organization are eligible for public holidays, sick leave and long service leave. Anything that makes an employee feel unpleasant is immediately stopped. Unpleasant feeling may be due to humiliation, discrimination or criticism and this leads to quick action against the employee.

6. All the formalities haven’t been completed by the organization. Few things which the organization will have to take care of are as follows: –

• Emergency management and recovery
• Environmental management
• Formally registering the intellectual property of the organization

7. An immediate action will be taken to implement the emergency management and recovery in the organization. If any of things are missed out then the employees will be at risk. Emergency can occur at any point of time and in case of lack of safety, recovering from the problem will be a difficult task.

Environmental management needs to be done as that is the responsibility of every organization today. The organization will look for ways so that the computers can be disposed in an environmental friendly manner and this will help people around in the society to be safe. The waste in the organization should be reduced so that environmental management becomes an easy task.

The organization will have to register the intellectual property so that they aren’t used by any other organization. The process for the same has already started because ignorance in this part will lead to huge loss.

The leasing of premises

1. The organization will require a building
2. Looking for a premise that will be available on lease for next 5 years. In the next 5 years, the organization a premise on their own. The company can pay up $2,50,000 for the period of next five years. The premises should be big because initially the organization is small but eventually it will grow.
3. The copy of agreement will clearly throw light on the details of the property. The start date and end date for occupying the property, terms and conditions that needs to be followed while the property is occupied and the terms and conditions if the organization wants to vacant the property should be considered in advance.
4. The format of the rent agreement is available on various websites and with the court of Australia. It is always better to opt for the standard format so that no things can be missed by the organization.

The purchase of equipment and vehicles

1. Computer is one of the most important equipment for the organization. The company will prefer to have Dell Optiplex GX280 desktop and the specifications for the same are as follows: –

• It has a 2.8GHz processor thus, allowing the developer and designer to work fast.
• 1GB DDR2 Memory so that majority of the codes can be stored on the computer
• It has a 40 GB Hard drive
• It also has Xp pro already installed (Amazon).

Apart from that, the developer’s computer will be installed with WAMP (Windows, Apache, MySQL and PHP) and the designer’s computer will be installed with HTML, CorelDraw, Photoshop and JQuery.

2. The organization will be having a lot of computers and laptops and hence, insuring them is a must. With the help of insurance, the laptops, computers, servers and other peripherals in the organization will be protected. The accident can be theft, drops, falls, cracked screens and others.
3. Sometime back, theft wasn’t covered when organizations use to opt for computer insurance but that is not the case anymore. The only problem is that if a computer becomes useless due to some virus activity then that will not be covered under the insurance act. All the payments can be done online thus, allowing the management to concentrate on their work rather than that of taking care of due dates (Safeware).
4. Purchasing outright is one of the best options for the organization because in leasing, the organization will not be able to find the equipments that they require. There are many businesses, which are willing to give computers to organizations on installment basis so this method can be opted for rather than that of leasing.
5. The organization will buy computers from Techbuy because they are willing to give 20% discount on all the desktops and laptops that the organization will be purchasing. Apart from that, they are a single dealer who can provide with all the necessary equipments that the organization will require. They have a standard warranty on all the parts of the computer. The computer dealer has promised that they will pickup and deliver the computer if any problem is noticed in the computer at any point of time (Techbuy).

The purchase of insurance

1. The organization can get a quote from the following three insurance companies.

• Allianz
• AAMI
• CGU

2. The organization has decided to go ahead with Allianz because they offer various advantages as compared to other organizations. Allianz will give access to money at a faster rate. Other organizations take long time in verification but that is not the case with Allianz. The premium payment options are very simple and hence, this can be taken up by any small business. Depending on the requirement of the client, the modifications in the plan is also done. The interest rates for the loan are comparatively lower than other competitors. Allianz doesn’t burden organization with heavy interest thus, allowing the organization to grow (Allianz).
3. Appendix 3
4. Appendix 3

5. Rights and responsibilities

As an agent, there are certain responsibilities which needs to be fulfilled and few of the responsibilities are as follows: –

• To keep the area clean and safe. The landowner generally, gives instruction and those instructions regarding the land need to be followed strictly.
• The landlord should be given access to the property as and when they want to have an inspection. During the inspection, they will track the maintenance of the property.
• If the organization will be on leave for seven days or more then that should be informed to the landowner so that they can keep a track of the movement in the area at that point of time (nmlegalaid).

After leasing the vehicle, the organization has the following rights over it.

• Leasing doesn’t mean that the organization owns the car. The organization owns the car only when the lease period comes to an end. During this period, the organization has all the rights to drive the car.
• The organization has all the rights to drive the car but this is limited to the mileage to which the organization is permitted.
• At the end of the lease period, the organization need not necessarily purchase the vehicle (NorthCarolinaDepartmentOfJustice).

Rights and responsibilities as per the insurance contract are as follows: –

• As per the insurance contract, all the losses that will happen in the organization will be taken care by the insurance company. If a vehicle is insured and it gets burnt in a fire accident then the current value of the vehicle will be reimbursed by the insurance company.
• If there is any accident taking place in the organization then it is the responsibility of the organization to inform the insurance company. If the organization informs the insurance company after a day or two then that will not be considered.
• It is the responsibility of the organization to protect the goods. For example, if there is damage at the workplace then as much as possible should be saved (Swartz).

Few ways by which the security document can be protected are as follows: –

• A fireproof metal box should be present in the organization so that the documents can be safe even when some or other problem arises.
• A small fire proof locker should be present so that fire accidents can be avoided
• A copy of legal documents should be kept online so that even if the hard copy is destroyed then softcopy will be available (RocketLawyer).

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