Question:
Discuss about the Resource Planning.
Answer:
Task 1:
Equipments are a major force behind the operational factors of an industry. The equipments form an integrated part of the industry, making it extremely easy for the employees in the industry to work according to the easiest possible way that is there at offer. The main equipments of an industry mainly include:
These equipments are mainly focused on the manufacturing part of the industry, rolling a variety of processes to make the efforts of the workers a lot easier in comparison to the manual labour that they generally exert.
Computers:
The computers are generally used as record keeping equipments that function very well in favour of the industry by keeping it up to date and informing about the changing scenario taking place in the industry with escaping time.
The equipments usually used for the moving of materials, usually the finished product from the industry, forming a vital part in the industry. Transport equipments mainly are responsible for the carriage of the bulk products of the industry to the normal destinations concerning the transport requirement.
Functions of the equipments:
Plant and machinery: Machinery is generally directed towards the manufacturing concept of the industry. Functioning mainly to produce the final products required to be transferred for the purpose of sale of the industry. It usually is installed to help the cause of the labours in the industry (Ahern & Harford, 2014).
The record keeping instruments are generally the information base of an industry. They keep the functioning of an industry smooth in respect to updating and operational aspects. Computers inherently function as the memory stem of an industry, keeping all records required to maintain the day to day functioning of an industry.
Transport:
The transport equipments function in a unique way giving the necessity motion to transport the products to the final market. The transport equipments generally form the basis of any industry, without a network of good transport; it becomes increasingly difficult to bring the product to the market that sustains the growth process.
Faults in the equipments:
The normal faults that are encountered in terms of these equipments are as follows:
Working fatigue:
The working fatigue is the most common form of metal problem that can be encountered in the industry, equipments tend to wither with time and the continuous rigorous use, normally in the form of metal degradation that reduces the efficiency of the equipments over time. Computers often suffer working fatigue due to overuse that naturally become the principle reason for the loss of working hours of the company, in the form of computer defaults and also the malfunction in relation to parts of the company.
Obsolete:
The obsolete problem is the largest concern in the industrial sector. Machineries often go into the obsolete sphere, whereby they lose their use in the modern era, even attracting a lot of investment from the industries. The same is applicable in the case of computers where the obsolete technology can be of a lot of problem to the industry. Motor vehicle degradation generally is responsible for the breakdown of transport process which affect the market in every way.
Maintenance problem:
Maintenance is generally the most important aspect of machinery and the other equipments of the industry. The lack of maintenance can cause breakdown resulting in problems for the industry (Rahman & Malek, 2016).
Task 2:
Organizational policy, procedures and guidelines:
The organizational policy, procedures and guidelines to be followed are:
There comes an essential requirement for the policies and procedures in the industry
Policy and procedures regarding the use of machinery are as follows:
Allocating a working time:
The working time for the machinery should be properly allocated. Extra working hours can cause time loss affecting the working hours of the machinery. The same goes in the case of computers and the transport vehicles where an overuse can severely affect the assets.
Allocation of competent workers in the process: The allocation of the best workers in the production process is required to utilize the full value of the machinery. The competent workers often allot an edge in the use of machinery compared to the other casual workers. Skilled employees can handle the computers and the transport equipments with efficiency.
Maintenance:
The act of maintaining machinery is extremely important for an organization; the wear and tear in the equipment can cause a lot of trouble for the organization. The requirement remains for proper maintenance techniques.
Proper training:
The proper training of individuals can be of many help for the running of the industry. Proper training can make an individual extremely adapt in understanding the working of machinery, computers and the transport vehicles that can develop the company.
Mileage limit:
This is a policy only directed towards the transport equipment, where a specific limitation has been allotted for the car to travel in the entire distance.
Inspection:
The more regular policy where the inspection is important for every individual involved in the work sphere. The inspection keeps a record of the progress of the industry on a daily basis, regarding the work sphere and the equipments that are being employed.
Emails:
The email of purchase:
To: the email of the stakeholders.
Subject: Discussions on purchase
Dear Sir/Madam,
This letter is an update for the purchase suggestion of plant and machinery, required for the production process in connection the industry. There remains an urgent requirement for the purchase and hence the recommendation. In addition to the plant and machinery, there remains a shortage of computers for the invoice department and the general works department that needs to be satisfied instantly. There has been a complaint from the transport houses, for the lack of vehicles required for the transportation of the goods to the go downs that might cause a complication in the sales department. The availability of all these equipments becomes a necessity to be addressed instantly. It will be of extreme help if you become the guiding hand in the matter and fulfill the required conditions.
Regards,
The name and designation of the person in charge.
The Feedback Email:
To: The email of the Stakeholders and people in charge.
Subject: feedback for the equipments purchased.
Dear Sir,
The email is in reply to the compliance that you have shown in relation to our previous discussion. It is with glad tidings that I thank you for the excellent equipments that we have been made available with. The equipments are working fine, especially the plant and machineries, which have a hint of modernity about it. Thanking you for the help.
Regards
Name and designation of the person in charge.
c.) Quotation 1
To designation of the individual,
Office address,
Subject: Quotation for the purchase of machinery.
Dear sir/ Madam,
Please quote your competitive rate for the purchase of three plant and machineries required for oil refining. Rate should be within the market limits, preference is always given to the best quality product with proper registered trademarks. The rated quotes should all be inclusive of all taxes and duties as per the tax laws of the country.
Please subscript the envelope with “quotation for purchase of plant and machinery.
Regards,
The name and designation of the individual.
Quotation 2:
To designation of the individual,
Office address,
Subject: Quotation for the purchase of machinery.
Dear sir/ Madam,
Please quote your competitive rate for the purchase of sixty computers required for oil refining. Rate should be within the market limits, preference is always given to the best quality product with proper registered trademarks. The rated quotes should all be inclusive of all taxes and duties as per the tax laws of the country.
Please subscript the envelope with “quotation for purchase of plant and machinery.
Regards,
The name and designation of the individual.
d.) The recommendation:
The recommendation of the resources includes:
- Plants and machineries: It is required to purchase a machinery in addition to the already existing ones for the production process as the production is slowing causing repetitive problem in the production volume that needs to be raised.
- Computers: the record keeping process needs to be increased in the case of the industry, where problems are occurring because of the lagging processors which are refusing to work and take shape. The availability of computers thus is a necessity in this case.
- Transport department requirement: The transport department requires the availability of cars and other equipments that are required for updating the already obsolete materials in connection with the department.
- Training Manuals: Training manuals are required for the proper training and the impartation of lessons to make them familiar with equipments.
- Security measures: the additional equipments require new methods to maintain the things, thus it is a requirement to keep security measures in the form of first aids and others, which are a necessity to keep the security measures, updated.
| Equipments Required | Number
|
|
1.) Plant and machinery
2.) Computers
3.) Transport
|
3
60
Transport vehicles and equipments.
|
| The Expenses | Average expenses |
|
1.) Labour 2.) Maintenance 3.) Driver 4.) Accountants and data entry |
1.) $ 35 2.) $1000 3.) $3000( monthly) 4.) $6000 ( monthly for everyone)
|
The cost and expenditure details of the equipments:
The method or the purchases are very effective because it displays effectively the reduction in burden of the production process. The burden of expenses may be high in the initial years yet the cost reduces with division of time in the recent years. Cost reduction usually is the aim of any production. The modern machinery will serve the purpose along with the computer improvement in the transport department.
The Final Choice:
The final choice of purchase will increase the productivity of the company; increased number of products will result in the increase of revenue, which will automatically balance out the expenses. The increase in the number of computers will automatically increase record keeping and the betterment of transport facilities will be better for carrying a better half of the finished product to the market. The final choice of purchase of the following resources is thus important for the development prospective of the student.
Reality of the final resource:
The final choice was very realistic because improving the production process with a new machinery will anyhow push the cost a little high in the short run but the long run scenario will automatically reduce the cost and multiply labour costs. The increasing production is a factor that rescues the cost situation in an industry. Hence improving the production, the transport is necessary for the improvement of an industry (Nishiyama et al,. 2015)
The reason for the choice:
The choice was purely made keeping in mind the productivity of the company and its expansion in the market in terms of sales, linking the transport prospect of the industry, thereby helping in the sales of the company that will ultimately benefit the organization in the end.
e.) The general channels for acquiring the resources are mainly from three spheres:
Manufacturers:
The plant and machinery can only be taken from the manufacturers, as the only location for machineries are from the manufacturers, contacting the old vegetable oil manufacturers will be necessary for the completion of the purchase (Kök , Fisher & Vaidyanathan, 2015).
Dealers:
The car purchase can be done from the usual dealers linked with the company. The cars are normally transport vehicles that have specific dealers to be contacted for the purchase. A bulk purchase can be enough to get the goods at a discount from the usual market price.
The resource concerning the purchase of computers can be availed from the wholesalers in the market. Normally bulk purchases are subject to discount from the wholesalers on bulk orders (Vyas et al., 2016)
Training program:
Labour training program: The training of machine handling will commence from 11.30 and has to be completed by 12.30
Security regarding machinery handling to be held by 1 pm.
Training for accountants and data entry personal for the industry to be held from 11.30 to 12.30
A driver’s training schedule is fixed on Monday and Wednesday, to be held from 11.30am.
Email to Stakeholders:
To: email addresses of the stakeholders.
Subject: Information about purchase.
Dear Sir,
Acknowledging the help, you have shown in the matter. It is with glad tidings that there is information to feed about the purchases that have been acquired by the industry. Purchases include the plant and machinery, computers to a volume and the availability of a transport vehicle has made the process better. The Purchases are in the volume of 3 machineries, 60 computers and the purchase of certain transport vehicles.
Thanking you for the support and acknowledging the proper functioning of the machines.
With Regards,
Name and designation of the person in charge.
The check list for the machinery and the other miscellaneous purchases are as follows:
| Variables | Rating (1) | Rating (2) | Rating (3) | Rating (4) | Rating (5) |
| Machinery | |||||
| Computers | |||||
| Transport vehicles and equipments | |||||
h.) The effectiveness of the process:
The process will definitely improve productivity of the company.
Increase of sales because of the better machinery in production and improvement in transport.
Proper training will create skilled workers.
Better maintenance of data and accounts for the functioning of the industry.
Increased case of employment.
Operational efficiency.
The cost of the machinery stood at $300000, which covers a 28% of the allotted budget by the board. The requirement being acquired from the wholesalers and manufacturers at a minimum budget. The computers and the transport make up the 43% of the budget making the purchase completely in compliance with the project. The budgetary requirement is thus met with the plan. The savings comes in the form of 21% of the overall budgetary allocation that was granted to complete the purchase (Jaafar, Bakar & Awaludin, (2016).
To: The email of the management.
Subject: feedback on the purchasing process
Dear Sir/Madam,
Bringing to your kind attention, the matter related to the purchasing recommendations and resources. It is being stated, that the process has been quite effective and has fulfilled all the requirement of a proper purchasing procedure. The guidelines and the recommendation has come as a welcome relief to the cause of the purchasing and operational benefit of the market.
With regards,
The name and designation of the individual.
Task 3:
| Element 1.2: Provide opportunities to individuals and work groups to contribute to the identification of resource requirement. | Satisfactory
|
Non-satisfactory
|
| Did the learner effectively provide opportunities for you and your workgroup to contribute to the identification of resource requirement? This could have been through one-on-one or group meetings, by emails or other means. They may have sought information on current effectiveness of current resources (equipment) or requested that you suggest improvement.
|
|
| Element 2.4 : Ensure consultations with individuals and teams on allocation of resources is participative and conducted using interpersonal skills. | Satisfactory | Non- Satisfactory |
| Did the learner effectively consult with you and your team on the allocation of resources? that is who they would be used by and when
When consulting did the learner display good communication skills such as appropriate eye contact, questioning to gain, understanding, and actively listening to others. |
I______________________Being___________________________
(Name of team member B) (Job title and company)
Verify that I consider the details ticket satisfactory/ non-satisfactory above to be, in my opinion, a true fair and honest reflection of the consistent performance of the learner named in relation to the performance criteria as noted in the table.
Signature of Team B ……………………………….
Dated………………………………….
Any Other comments
References:
Ahern, K. R., & Harford, J. (2014). The importance of industry links in merger waves. The Journal of Finance, 69(2), 527-576.
Jaafar, S., Bakar, N. S., & Awaludin, N. S. (2016). Budget Awareness and Knowledge of Small Trader: A Preliminary Study.
Kök, A. G., Fisher, M. L., & Vaidyanathan, R. (2015). Assortment planning: Review of literature and industry practice. In Retail supply chain management (pp. 175-236). Springer US.
Nishiyama, C., Iwami, T., Murakami, Y., Kitamura, T., Okamoto, Y., Marukawa, S., … & Kawamura, T. (2015). Effectiveness of simplified 15-min refresher BLS training program: a randomized controlled trial. Resuscitation, 90, 56-60.
Rahman, R. A., & Malek, M. Z. A. A. (2016). Safety of Machinery and Special Scheme of Inspection’s Requirement towards Industry Competitiveness in Malaysia. Modern Applied Science, 10(11), 211.
Vyas, D., Snow, S., Roe, P., & Brereton, M. (2016, February). Social organization of household finance: Understanding artful financial systems in the home. In Proceedings of the 19th ACM Conference on Computer-Supported Cooperative Work & Social Computing (pp. 1777-1789). ACM.
