Law assignment on: Organiztaional privacy

Introduction

Individual privacy is more important than any other consideration in an organization but it should not affect the ethical aspects of the organization or business.

Individual privacy is the integrated right of any individual in any organization. Individual privacy is a part of organizational ethics.Organiztaional privacy is not so difficult to follow or manage but due to some self satisfaction and self interest some people cross the limit of ethics and become unethical to satisfy their own self interest (Bennett, 1998). To work hard and follow the ethical path is the most important aspect for an employee to go for a long run in the organization. This also helps the organization to grow in an ethical and effective manner. But sometimes employees get diverted from their actual path due to some external catalyst or some other reasons like their self interest, some other issues that leads to the unethical behavior of the employees (Whitmen, 2004). This gives a chance for others as well to become unethical. Then it becomes very difficult to stop this kind of negative and unethical activity within the organization. Some people want to cross these kinds of rules and regulations that lead to the unethical concept generation within themselves. This may happen due to various reasons such as not suitable or friendly work environment, issues with peers, culture of the organization, and various other issues. To stop these kinds of unethical behavior we need to work upon it in a proactive manner. These kinds of issues are becoming more obvious in an organization that is creating a big issue in path of success of the organization.

Body

Individual privacy is important to embrace the honour, good character and public reputation of any employees. Every individual has a right to privacy in his organization, where employees have an opportunity that their little personal information should not be accessed by employers (Bennett, 1998).

Employers want that their employees should do a good job, and they think that keeping a track on each and every aspect of employee work is monitored and analyzed, and this is this main cause of work place conflict new technologies have made it possible that all the information of employees can be scrutinized and accessed (Hartman, 2001). Telephones, computer terminals, through voice mails an electronic terminal this has become much easier. Employees do not get to know that their personal information is in the office records, and is virtually regulated.

There can be various ways that can result in organization data theft like, friendly access by another colleague for their self interest, there can be some data sharing issues that also may lead to the unwanted data theft, data can also be accessed due to the less protection or security due to the negligence (Hartman, 2001). These are the various and most easy way to get access to an employee data in an organization. These can be prevented by making a strong security passwords or sharing limitations and regular cross checking of the security access and the data warehouse to keep a keen eyes on the data and information. Information system can help a lot in securing the data and warehouse or any employee as they have the remote access, so they can make a remote firewall that will give all the details of the unwanted access and even stop the unwanted access to the data centre of an employee (Nye, 2002).

Securing information is very critical and important requirement for any organization that stops the misuse of the client database. There are various policies that could be implemented to secure the information systems, such as:

1. Administrative or management control: There should be a full authoritative body to manage these databases and have a control over the whole database (Hartman, 2001). To which level it should be shared and not. These all things should be carried out in an effective and authentic manner.
2. Logical control: There can be a logical way of securing information system by data monitoring systems, softwares, firewall and all (Hartman, 2001). These will also make an effective control over the data theft or insecurity of information system.
3. Physical control over the work environment: There should be a monitoring of the persons who all are roaming around and what are they actually doing at the work place (Kovach & Framinan, 2000). This will also help in securing information system by making a control over physical environment.

Discussion supporting argument

Individual privacy is an important right for all employees in the organization. But individual privacy should not affect the productivity of the oragnsiation.if enough freedom if given to employees it may lead to organizational loss like data theft, unproductive employees which ultimately affect the organizational growth. So it is necessary an organization should keep proper track on all information of employees be it personal. For this an organization takes certain steps like:

–          Informed Consent-In every organisation there is policy where every employee has to give consent that his all workplace details will be scrutinised and will be under surveillance in order to maintain a proper and healthy relationship in the organization (Whitmen, 2004). This is ethical part of organisational policy because this is done only after employees consent. Employees are given a form where all terms and condition are properly described and each and every detail is mentioned which says which all information will be accessed by the organisation.

–          Personal tests, Drug Testing-Employee medical test and health checks are done in order to know the employees health history and if can bear the long work hours. Such check-ups become more relevant in the plant position where working condition affects the work .A manger who has problem of heart attack cannot work in an noisy envoironemnt.If employee productivity ate getting affected in an organisation, an employer can conduct a medical test to check if the employee is physically fit to perform, Because physical fitness is itself an import part of organisational growth (Bennett, 1998). An unwell employee cannot contribute toe the growth of the origination.

–          Health Program-Some organisation monthly conduct medical health check-ups so that they can get an idea what is the physical status of the employee. For e.g. in plant, where chemicals are manufactured, employers should do a necessary medical check monthly so that it can be analysed if the manufacturing of chemical is not causing any affect on the employee’s health (Kovach & Framinan, 2000). And if it causing necessary steps can be taken at the right time. This is not against the individual privacy but is infract a part of organisational ethics, becsuae the employers are concerned of employees safety issues.

–          Checking emails-All the mails of employees are being accessed by the employers so that they can prevent employee theft. In some organisation it is not allowed to access the personal mails, but virtually their all details are virtually where employee’s do not has an idea when it is done. But this is again in favour of organisation policies because employees have already given consent for this, in the beginning of tier enrolment in the organization (Bennett, 1998). An employer can randomly check the mails of employees so that they can idea organisational information is not miscued.

–          Surveillance cameras (technical)-Surveillance camera are now placed in all organization in order to keep a track of what employees are doing in the working hours, sometimes in the working hours employees chit chat, gossip or waste their time in any unproductive work which ultimately reduce or harm the work productivity. Camera also helps to recorded if the employees are doing any mischivious work like data theft or causing harm to office property. This is an effective measure to analyse and scrutinise the employee performance and check how dedicated and employee is towards his work and his organization (Hartman, 2001). This will help to measure his/her performance.

Discussion opposing arguments:

People may misuse the benefit of individual privacy and they can do any mischievous or data theft under the name of individual privacy. So it is not a hard and fast rule for the organizations to follow the individual privacy mostly when there is chance of data theft due to sensitivity of data and information which may harm the organization image and brand name. Most of the frauds or unethical practices in past, which have been done under this aspect of individual privacy that has forced organizations to break the rules of individual privacy.

Analysis:

The analysis of both the supportive and opponent aspects of discussion makes us clearer about the facts and considerations of individual privacy and its consequences and effects on the organization point of view and individual point of view.

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