The planning phase of a project is very important o the organization and to the project manager as a whole planning phase in the project may be described with the documentation and project deliverables and also the requirements that the project manager needs to achieve at the end of the project. The project manager will be involved in the creation of the plan and these are plans as that will be guiding the team throughout the project timeline from the start to this completion of the project (Dennis, 2018). When these plans are implemented effectively, they led to the successful closure of the project, and all stakeholders that have been involved in the project, directly and indirectly, get contented with the results of the project. The project plan that are normally developed by the project manager, in most cases defines and gives in detail the parameters or measures and purpose of the project. This means it gives details of how the plans of the project will be implemented and the purpose that will be served by the implementation. All the stakeholders that are involved in the project will get associated with the project and be on track just by checking on the details of the plans of the project. Since the project plan incorporates the information relating to the staff and all other key stakeholders involved in the project, it makes the work easier for the project manager to monitor the activities of the project especially on the areas that he would need additional labor so that he can complete the tasks in the given timeline and within the budget. It’s through the creation of a project plan that the project manager will be able to identify what resources will be required from the initiation stage of the project to the completion stage of the project.
Aforementioned, it would be imperative to consider the purpose and the contribution of a business case in the project (Nielsen, 2017). A business case is important in the project as it comprises some important information of the project like the background, the business benefits that would be realized after the project mitigation, all the options and alternatives that may have been considered, and also the expected cost of the entire project (Repo, 2017). It also spells out the anticipated risks and ways of responding and mitigating the same. On the same note, its good to note that the business case normally consists of very key three components which include the results and solutions and the problem that will be addressed. The success of organizations in most cases will depend on the inclusion of the components of the business case in their strategies towards a successful future (Wang, 2018).It’s ultimately imperative that an organization creates an impactful business case that will enable it to fit well to the market and continue maximizing profits and revenues in the long run. The key purpose of inclusion of the business case in any project and organization pursues is to at least provide a clear justification to start a particular organization project. The other important purpose that is served by the project plan in the life of the project in the preparation of the budget. This is because the project stakeholders and especially shareholders will need to know the cost they anticipate from the start to the completion of the project.
This business case acts as an influencer to all the project decision-makers who normally back a particular step or action in the project (Probst, (2017). The business case helps a project manager and an organization a whole to answer many questions like could there be specific implications if a certain option is used or could there be budget changes and under what circumstances.
The business plan is always important to the project manager; will be able to know the exact phase of the project that caused the lapse in the project.
Design management may be referred to as the strategies that are used in the organization’s decisions that enhance business innovation and creativity towards well-designed goods and services (Schilling, 2019). This in the long run provides the success of the organization in its activities. This means that design management looks forward to the linking of the organization design to innovation and creativity through the utilization of the current technology. In a nutshell, design management may be defined as all the activities that encompass a project from initiation to completion phase of the project. This keeps the project sponsor and other top management teams in the project well informed in case of any scope change (Englund, 2019). The shareholder or the owner of a particular organization that is carrying out the project may for instance decide to use some space in the project plan just to advertise and market some of his products and this would also offset the cost he would have spent in other means of marketing. This means that the project plan in the project as a troubleshooter for any problem that may be encountered in all its phases (Heldman, 2018).
During the execution of many projects, design management has been playing at least some key roles which include the alignment of the design strategy that may constitute brand or corporate strategy or even both them, managing the design inconsistencies and outcomes at all levels of the project and also enhancement of new modern methods that lead to the creation of new solutions in the project that make the organization to be able to retain its share in the market and also fit in the stiff competition with the competitors (Ansoff, 2018).Design management has been seen being used by the managers in their resource design still when pursuing the corporate objectives of the project.
It’s always advisable to know what work will be done before its start and how the result would like (Beach, 2019). In case of a project to develop income, it’s advisable that the owner knows what he may anticipate and it is for about what period. This would give him a clear picture even as the project is over and returns have started to be evidenced. First and foremost, the owner whether the list project suits taking place is supposed to have gone through the project scope planning and he would have identified this lapse. The scoping plan always comprised of all the activities and work that is supposed to be done in the project and what the results would like. The other important document that was supposed to be handed over to the owner of the project its the requirements of the project. This documentation will be able to answer the project questions regarding as-is-be and to. The questions on why, who, and which will be well answered in the requirements. This would help the owner to know who to catch up with the earlier contractor if he didn’t meet the requirements documented in the course of project delivery to forestall new contactor with another cost. Requirements documentation may also include the dimensions on how the lift was or is supposed to be done and this would assist in meeting the requirements in terms of budget. The other document that comprises the functional requirements just to explain the features of the end deliverable should be well understood to the owner and customers of the company goods and services.
The organization needs to ensure it chooses the best method for its project delivery and also an equivalent procurement strategy that will set the phases of the project failure or its success (Kerzner, 2018). During the design of the new factory, the design team would be required to keep in mind the need for the design of that factory. To management the procurement method to be used in the design of the factory, a logical process needs to be followed. They need to design, invites for bids, and pick the best person to work with who shows quality work and affordable cost in the building of the new factory. It’s through the project plans that the project manager and other stakeholders are made aware of the progress and timeline the project will take once it kicks off. The project plan also acts as a very imperative tool in tracing where the problem is especially when the project goes amiss.Contract planning is also another key area that needs to be focused on doing the new factory design. This is the plan that will give details on how the entire building of the new factory will be carried on and managed from the start to the completion. The construction of the factory would be done well through the use of design-bid-build. This is because the project is urgent and the design team needs to move with speed to come up with the design the company wants. This procurement method would give room for the organization designer to be involved with the winner of the bid in designing how the project needs to be done. This would help the contactor from deviating from the company expectations. This approach is very important as it allows the competition which translates to the quality and affordable cost of the project.
References and sources of information
Ansoff, H. I., Kipley, D., Lewis, A. O., Helm-Stevens, R., & Ansoff, R. (2018). Implanting strategic management. Springer.
Beach, D., & Pedersen, R. B. (2019). Process-tracing methods: Foundations and guidelines. University of Michigan Press.
Dennis, A., Wixom, B. H., & Roth, R. M. (2018). Systems analysis and design. John wiley & sons.
Englund, R., & Graham, R. J. (2019). Creating an environment for successful projects. Berrett-Koehler Publishers.
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley & Sons.
Nielsen, P. A., & Persson, J. S. (2017). Useful business cases: value creation in IS projects. European Journal of Information Systems, 26(1), 66-83.
Probst, G., & Bassi, A. (2017). Tackling complexity: a systemic approach for decision makers. Routledge.
Repo, S., Ponci, F., Della Giustina, D., Alvarez, A., Garcia, C. C., Al-Jassim, Z., … & Kulmala, A. (2017). The ide4l project: Defining, designing, and demonstrating the ideal grid for all. IEEE Power and Energy Magazine, 15(3), 41-51.
Schilling, M. A., & Shankar, R. (2019). Strategic management of technological innovation. McGraw-Hill Education.
Wang, Y., Kung, L., & Byrd, T. A. (2018). Big data analytics: Understanding its capabilities and potential benefits for healthcare organizations. Technological Forecasting and Social Change, 126, 3-13.