Swot & Pest importance in organization
In order to improve the business process various initiatives have been taken up in order to plan out various types of projects in the organization which would help them in order to grow in the years to come. Irrespective of the size of the organization, the organizations would upgrade their business performance with the help of the various strategic plans. A strategic expansion plan would help in order to seek the various expansion plans which might help the organization in order to improve its business process in the years to come.
Irrespective of the size of the organization, any changes in the organization would lead to a change in the organization worldwide. When all the initiatives are controlled & managed by the project manager, there would be new opportunities for the organization which might lead to success in the years to come. It must be noted that, improvements in the process are continuous in nature. This means that, when an organization grows, continuous improvements would be accompanied along. This would lead to the refinement of the entire process which would help in the effective & efficient growth of the organization in the years to come. A well structured process would help the organization in order to attain competitive advantage as compared to the other players in the market.
The project management department refers to a department which would take into consideration the various projects which might be carried in the years to come. Hence, it must be seen that various process improvement strategies should be kept in mind in order to meet the various goals & objectives in the future years. Our organization deals in the supply as well as installation of the Hospital equipments, hence one of the major goals for the organization would be to match up with the demands of the clients.
In order to fulfill the requirements of the client, the organization should keep in mind the various innovations in the existing product offering; renew the entire process which might help in order to expand the project management plan. By renewing the entire process, various improvements along with an increase in the effectiveness & efficiency of the same would be done. With a new process, the changing needs of the clients should be kept in mind.
Before expanding the project department of an organization it must be seen that, any change in improving the process might hamper the entire process. For example, suppose there is a minute change in the way with which sales order is to be processed. A small change in any of the process might lead to the expansion along with the improvement in the entire process which would help to fulfill requirements of the manufacturing department.
With the help of the expansion of the project management department the various risks would be taken into consideration. This would help in order to fulfill all the processes with an extension in the sales order process. This would help to benefit the company as a whole as well as have a bright future growth.
The project expansion process could be defined with the help of the following steps. Firstly, the project expansion process would have an effective team of people who would initiate the expansion process; secondly, the goals as well as the projects to be taken into consideration should be kept in mind, thirdly, implementation of the strategies should be established, fourthly, implementation of a realistic plan along with a timeline should be made. Once the timeline has been framed, proper communication should be taken into consideration which would help in order to educate all the members of the project management department regarding the expansion process currently being followed at place. Lastly, proper benchmarks need to be established which would help in order to measure the success of the plan.
As mentioned above, the expansion process consists of six stages; the first stage i.e. to have an effective team of people should be kept in mind. The participants who should be included in the team would be highly qualified & skilled people in their domain. A project director would refer to one of the most important person in the team. A technical analyst should also be included in the team which would help in resolving all the technical issues. The second step in the expansion process would be to have structured goals as well as the projects in their mind. Some of the major aspects to be kept in mind would be to set a vision for the project to be undertaken, what all requirements need to be fulfilled in order to achieve success in the project so undertaken. The success of the entire project expansion plan could be seen with the help of Rate of Interest (ROI), level of costs involved, quality of service being offered to the clients, etc. The third step in the project expansion plan would take into consideration the establishment of the strategies along with the scope of the projects so undertaken. Proper communication strategy should be undertaken which would help in order to implement all the possible strategies. Under the communication strategies, it must be decided that whether the expansion of the project management should be made functional on day one, whether the project department would be able to use all the services at one go, will all the changes be easily absorbed by the project department, etc. Based upon the various goals to be implemented, the major priorities of the goals should be kept in mind. The fourth step in the project expansion would take into consideration the formulation of a realistic time frame i.e. which would consist the plan of action. Depending upon the goals which have been formulated in the above steps, the tasks which need to be done should be undertaken; people involved in the accomplishment of the same with a specific deadline should also be taken into consideration.
The fifth step under the project expansion plan refers to emphasize on fair communication strategies. Internal communication strategies should be taken into consideration which would help in order to have job security, enlist support as well as provide technical support to the organization. Community communication practice should also be adopted which would help in order to communicate their clients regarding the work they do, why they do, answer all the relevant questions of the clients, keep the clients well informed regarding the progress, instill confidence & enthusiasm, etc. The last step in the project expansion plan refers to have an effective benchmark system which would help in order to measure the success of the entire project. In order to measure the success the various components such as the level of participation, goals to be accomplished individually, placement to be considered in long term, etc would be kept in mind.
The entire expansion process would help the entire project management department to expand its operations in a well defined manner. This would help in order to create high levels of effectiveness along with efficiency of the same.
The various strategic management tools such as PEST Analysis along with other management tools such as SWOT Analysis, 5 Forces Porter’s Model, VRIN Model, Game Theory, etc have been used in this essay. These tools would help the organization in order to see whether the project expansion plan would be easily implemented or not.
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