Project management essay help online: PERT tools in project management

Project management essay help online: PERT tools in project management

Project management primarily refers to the science, which deals with organising the components of research in the well designed manner. The project may involve anything from the development of the new product to launch of new service or a marketing campaign (Taylor 2007). It is not included in the normal routine operations of the business. The project management follows a well defined pattern which includes definition, planning, execution, control and closure. Project management is the application of tools and techniques to meet the requirements of the project. The requirements of the project are extremely difficult to meet which requires the different tools to achieve these requirements (Kerzner 2009). The main aim of the project management is to contribute in achieving the goals of the project in the best possible manner.

In the following paper, light is thrown on the techniques which are used for the purpose of project management. These techniques have an extremely significant role to play in increasing the effectiveness of the project. There are many companies, which are using these tools in order to improve the efficiency of their project management. The paper discusses the use of these techniques in the companies. Along with the possibilities there are some limitations of the tools which are also discussed in the paper. The main aim is to justify the role played by these techniques in various industries.

Tools of project management

Project management is extremely complex and difficult task which involves many responsibilities. There are many tools, which are available that assist in accomplishing these tasks in a successful manner. The tools can be operated with the help of software or manually as required in the project (Kerzner 2009). The tools are selected on the basis of the management style of the organisation. No single tool is capable enough to handle all the needs of management of the project. The most common types of tools, which are used for the purpose of managing the project, include Program Evaluation Review Technique (PERT) and Gantt charts.

Program Evaluation Review Technique (PERT) is used for the purpose of planning and controlling the tasks which are required for completion of the project. The PERT charts and critical path methods charts are both used by the companies depending upon the requirements (Schwalbe 2009). The basic role of these tools is related to computation of the time duration that is required in the accomplishment of the tasks. Both the charts use a different method for the same purpose. The charts show the total project with allthe requirements of the projects in well defined sequence. The displayed tasks are show in a parallel manner in order to clarify those tasks which can be performed at the similar timing. Along with calculations and tables there is a graphical representation also for this method. The graphic representation is known as the project network’ or ‘CPM diagram’ which explains the interrelationship existing between the elements required in the project (Schwalbe 2009). This explains the manner in which the activities of the organisation must be performed in order to achieve its laid objectives.

Another important tool for project management is Gantt chart. The Gantt charts are extremely helpful in showing the calendar timing of accomplishments of tasks in days, weeks, months and years. The tool makes use of graphical representation for the purpose of showing the start, elapsed and the completion time for each task involved in the project. The Gantt chart plays a pivotal role in tracking the progress of the project in a well defined manner. The time required in the accomplishment of the task from the beginning to the end is plotted in the Gantt charts. The information indicated in the Gantt carts has a decisive role to play in helping target the potential timeline slippage or the main failure points of the project. This tool has a vital contribution in the valuable budgeting of the project and helps in a calculating the amount allocated to an action with the amount actually spent.

The above discussed are the two most valuable tools which are used by the companies in order to management their projects in an effective and profitable manner.

Role of these tools in project management

            After the discussion, about the tools that can be used for the purpose of managing the projects it is necessary to highlight the role played by these tools in an organisation. There are some significant benefits which companies are able to avail as the result of using these tools. Some of the greatest benefits have been highlighted as under:

Benefits of using PERT for project management:

Program Evaluation Review Technique (PERT) is the technique of project management and proves to be extremely helpful for companies in effective management and handling of their projects. The major benefits of using PERT are:

• PERT helps in designing an improved plan and schedule of activities which are required in the project. The planning and scheduling is done in an improved an effective manner (Rosenblatt, et al. 2009).
• The forecasting of the requirements of resources for the accomplishment is done in a proper manner which helps in meeting the requirements of the project in order to complete work in an effective manner.
• The planning process is simplified with the use of this technique. The repetitive planning patterns can be identified which will be useful for the other project of the company (Rosenblatt, et al. 2009).
• The ability to forecast proves to be extremely helpful in rescheduling of the activities which will help in reflecting and understanding the inter-project dependencies of the resources. The priory rules are used as the basis of the resource allocation and help in overcoming the resource limitations.
• The complete planning of the project including the expected project completion, completion of project before date, deriving the critical paths, etc. with the aim of completing the project in the designed manner (Rosenblatt, et al. 2009).

Benefits of using Gantt charts

Along with PERT Gantt chart also proves to be an effective method of project management. Some of the major benefits of using these charts are discussed as under:

The visual representation of the facts and information is easy to understand for all the employees of the organisation. The scheduling of activities and the task can easily be understood by all so that the actions are directed in a similar manner.

• The “what is” scenarios can easily be developed with the help of this tool.
• The scope of clear communication plays a crucial role in enabling better project control (Lock 2007).
• Gantt charts also act as a tool for negations for the companies.
• The planned scheduled, and the actual progress can easily be measured. This will play a prominent role in assessing the effectiveness of tools.
• Comparison of multiple projects can be done easily with the use of gnat charts. This proves to be extremely helpful in determining the risk and allocating the resources in the best possible manner (Jeffrey 2009).
• The control over the project is clearer, and the project manager can easily be rewarded for all his actions and efforts which have been used in completion of the project.

The above discussed are the benefits which the companies get with the use of Gantt charts and PERT tools in project management.

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