Project management assignment on: Project completion
Project initiation document
| Objectives |
| Objectives should provide a clear definition of what the project must achieve in order to be complete and successful. This section might start “Completion of this project will result in…….”Objectives should be SMART – specific, measurable, achievable, relevant and time-bound. Avoid words like improve, optimise, clarify, help etc. These are vague words that mean you cannot measure your result. Project objectives should contribute towards and be consistent with higher level programme and/or business plan objectives |
| The primary goal of the project is make changes in the manual record keeping system and make the system automotive. |
| Scope of the project |
| Objectives should provide a clear definition of what the project must achieve in order to be complete and successful. This section might start “Completion of this project will result in…….”Objectives should be SMART – specific, measurable, achievable, relevant and time-bound. Avoid words like improve, optimise, clarify, help etc. These are vague words that mean you cannot measure your result. Project objectives should contribute towards and be consistent with higher level programme and/or business plan objectives |
| The scope of the project is quite wide as it will help the organization to undertake a number of different tasks related with searching retrieving, modifying any desirable information |
A= Setting of the objectives:
B= Assessment of existing needs and resources
C= Acquisition of new resources
D= Implementation of the project
E= Monitoring and evaluation of the project
Another important method used for the purpose of planning of the project, is Gantt chart method. Through this method, different activities related with the project are plotted within the graph. Gantt chart enables the project manager to indentify some loopholes in the project completion plan, which can be accomplished by reallocating the projected resources for retrieving adequate results.
Estimation of Risks to on-line completion of a project:
In order to assess different risks to on-line completion of a project, a proactive approach towards the risk and probable outcomes of the project have been taken into account. For this purpose, the project manager appointed for the project has undertaken continuous monitoring of every activity and its related outcome. Proper monitoring of every step of the process has allowed the manager to have information regarding real time conditions of the overall process. As some critical issues related with the different activities of project has been faced by the project manager, an online trend analysis has been taken into account for estimation of risks in such types of projects (Rad, and Anantatmula 2005). Estimation of some critical needs and their nature can be presented as below:
| Type of risks | Nature of risk |
| Technological break down | Short term and inevitable risk |
| Insufficient availability of resources because of lack of proper and effective infrastructure | Short term risks |
| Lack of acceptance of new procedure by employees | Strategic type of risk |
| Complexities of the technology | Strategic type of risk |
| Virus and data security related issues | Long term |
Communication of the project plan to stakeholders
For the purpose of accomplishing a successful project proper support and commitment from the side of different stakeholders of the project is quite essential and crucial. In order to get full support from the side of different stakeholders, an intensive and direct communication with different stake holders of the project has been established prior to the commencement of the project. In this aspect, frequent meetings of stakeholders have been taken into account. In the meeting, proper information regarding the progress of the project has been discussed with the present stakeholders of the project (Campbell 2009).
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