OB assignment on: Meetings

Meetings

Meetings are conducted by a group of people in order to discuss over a particular topic or a subject. The meetings are both of formal and informal nature. The results of the meeting are derived by making the use of voting. The issues are the motions proposed by the mover, and the views of seconder are also required to complete the process of meetings. It also requires amendment after it is offered, in order to derive the best result. There are amendments taken in the motion since it is passed with the help of the majority of votes. The activities, which take place at the time of the meeting, are explained with the help of terms like acclamation (cheering), adjourn (halt), etc.

There are various people who are involved in the process of meeting and have their contribution in the meeting. The role of chairperson is to brief about the topic, clarify it to all present for meeting, challenge the participants to discuss and to control that discussion takes place in healthy and sound manner. The role of secretary includes organizing and disciplining the meeting, attendance roll, etc. There is set procedure which includes planning, setting agenda, meeting, setting minutes (discussion to reach to conclusions). It is extremely significant to plan the meeting otherwise it may lead to wastage of time and efforts of the team members since it will not play any decisive role in the final results.

There are three main phases required to complete meeting which includes opening phase, (general introduction, minutes), middle phase (major debates) and closing phase (actions planned and directed). Proper planning should be done in order to conduct the meetings in an effective manner. It is also noteworthy that there is a clear seating arrangement for all members. Discussion on the problem should take place which is followed by voting. The action, which gets the maximum votes, is chosen for final action. If the focus is not clear and the participants are enthusiastic there are high chances that the meeting might fail. There has been an increasing trend of virtual meetings, which makes use of electronic gadgets for the purpose of meeting. Thus, the main agenda that has been discussed above is related to meetings, their planning and how to make them effective in nature.

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