HR assignment on:  OHS (TEAM & INDIVIDUALS)

7. Develop Teams and Individuals

Question 7.1:Discuss a learning plan you have been involved in developing for yourself or a member of your team or a group/team of workers. How were the learning and development needs of the individual or group identified?

Ans7.1 The learning plan which has been involved in developing for one’s own self or a member of the team or group of workers has been discussed as under:

The first step in developing the learning plan would be to “to have an in depth knowledge as to what is to be focused in the learning & development plan”. The main objectives, success factors, benefits to the organization should be taken into consideration (Complete Health & Safety, 2007). The method with which the entire success of the organization is to be measured should be kept in mind. The evaluation measures or the Key Performance measures should be used in order to create a fair link between the outcomes & the achievement of the enterprise.

The second step in developing the learning plan would be to “take into consideration the various elements of the learning & development plan” (WDS Limited, 2011). The various elements should be taken into consideration collectively. This would help in order to deliver the appropriate results. The key plan elements should be used in order to contribute the outcomes for the organization.

The third & the fourth step in developing the learning plan would be to “outline the plan o faction for the next one/two/three or years to come in future”.Question 7.2:

How have you ensured learning activities meets the goals of learning and development needs?  Discuss the government, industry and business knowledge requirements.

Ans7.2 In order to ensure that, the learning activities have met the goals of the learning & development needs the following aspects should be kept in mind. The proportion of the various plans should be included with the various learning & development key performance indicators. Proper work force planning along with recruitment, career planning & retention of the same should be kept in mind. Various plans, process & policies in order to implement the learning & development plan should be taken into consideration.

The role of government in case of learning & development at WDS could be seen with the help of various policies & plans formulated by the Australian Government. The government policy would support various views on T&D, development of the managerial skills, etc. The Australian government would help in order to promote innovation, leadership, implement culture in the organization, etc.

Question 7.3:

Explain the monitoring process your organization uses to ensure learning outcomes are met and plan for future learning.

Ans7.3 The monitoring process for the organization was designed which would meet the complex needs of the organization. The performance measurement system was designed in such a manner that it included both financial as well as the non financial information (WDS Limited, 2011). Such type of a measurement system was formulated in order to convey all the objectives to the dealers & the managers with the relevant information needed to accomplish its job & to have a proper feedback from the top level management (Complete Health & Safety, 2007).

The major advantage of this particular measurement system is that all the managers should have a sense of responsibility i.e. they should meet the expected performance in order to earn certain amount of bonus apart from their basic salary (WDS Limited, 2011).The monitoring process of the organization would mainly take into consideration one of the major concerns from the Occupational Health Safety Needs Analysis would deal with the communication & consultation needs of the employees. The organization i.e. WDS, Australia should take into consideration the safety as well as the security needs of the employees working in the company (Complete Health & Safety, 2007).

The following five steps should be taken into consideration while preparing a monitoring process for the organization selected i.e. WDS. The five step risk management process is:

Step 1: Identify all hazards by:

Þ    observing, inspecting, investigating, communicating and consulting

Þ    Making a record of the hazards identified.

Step 2: Assess the risks these hazards create by:

Þ    assessing and prioritizing the risks

Þ    dealing with the highest priority risks first

Þ    Dealing with fewer risks or least significant risks last.

Step 3: Decide on measures to control the risks by:

Þ    eliminating the risk

– if elimination of the risk is not possible, select these control measures in the following order of preference:

        i.            isolation (not administrative)

      ii.            Use of personal protective equipment (PPE).

    iii.            application of administrative measures

    iv.            minimization by engineering means

Step 4: Implementing appropriate control measures should:

Þ    adequately control the risks

Þ    not create other risks

Þ    Allow workers to do their work without undue discomfort or distress (WDS Limited, 2011).

Step 5: Monitor the control measures and review the process:

A: Monitor

Þ    Have the control measures been implemented as intended?

Þ    Are the control measures adequate?

The employees should be well versed with the healthy, safety & other welfare topics. Such type of communication & consultation would be done with the help of a consultation statement which should be circulated across all the members/stakeholders of the company (Kirchsteiger, 2005).

At WDS the outcomes of OHS issues such as hazard identification & the communication the information to the work group have been practiced by utilizing the Record Review at WDS has been designed in order to manage the physical risk at the WDS (WDS Limited, 2011). It can be analyzed that the Act of OHS, each group is needed to control workers safety and health, maintain records and offer adequate services of first aid and medical. The other types of information may include records like surveys of the health, controlling the level of the hazard like noise, fumes and radiation, suggestion from the expert, code of ethics and data sheets of material safety (Complete Health & Safety, 2007).

8. Monitor a Safe WorkplacePart 1

1. State the name of the current OHS Act and Regulation for your state, and provide details of the sections that apply to risk management.

The current OHS Act & regulation for the state i.e. Australia is National Occupational Health and Safety Commission (NOHSC) which was established in the year 2008 to safe guard the workforce working in the organization.

According to the standards of the Australia there are certain principles that apply in the Workplace such as:

Þ    To ensure that the purchased things should be safe and secure

Þ    To maintain the equipment to make it secure

Þ    To make sure that the company should not use dangerous and malfunctioning equipment (WDS Limited, 2011).

Þ    To use the things for the reason for that they were formed

Þ    To make sure that the workers are supervised and trained

1. Discuss how the Code of Practice for Risk Management could be used by your organization (or an organization of your choosing) to ensure that current risk management programs comply with legislative requirements.

The five step risk management process is:

Step 1: Identify all hazards by: Record of the potential hazards, consulting & communication of the same.

Step 2: Assess the risks these hazards create by: Prioritize the risks, deal in the order of highest risk first.

Step 3: Decide on measures to control the risks by: Elimination of risk

Step 4: Implementing appropriate control measures should: Control & Co-ordinate

Step 5: Monitor the control measures and review the process: Monitor & Control (review)

3.         Describe the current OHS and Risk Management policies and procedures of your organization (or an organization of your choosing). Explain how to access your organization’s OHS policies, procedures and programs.

Three programs have been designed in order to control the hazards at the workplace. For e.g. Record Review program has been designed in order to control the physical risk at the WDS. Record review helps in controlling the level of the hazard like noise, fumes and radiation, suggestion from the expert, code of ethics and data sheets of material safety (Complete Health & Safety, 2007). The second program i.e. frequency of inspections have been designed in order to identify the hazard in the workplace is occurrence of inspections. It can be considered as the requirement that all areas of the work must carry out routine inspections of the hazard. In some region, like the office environment it can be adequate to carry out the inspection of the hazard within 6 months until there have alterations to the area of the work (WDS Limited, 2011). The last program which has been used at WDS refers to record review has been designed to manage the physical risk at the WDS.

4.         How often does the frequency of hazard identification and reporting, risk/safety audits, first aid treatments, evacuation and fire drills conducted within your workplace, and the methods used for record-keeping.The Record Review at WDS has been designed in order to manage the physical risk at the WDS. It can be analyzed that the Act of OHS, each group is needed to control workers safety and health, maintain records and offer adequate services of first aid and medical (WDS Limited, 2011). The investigation of the records can show the trends and shows the section of concern. It can be seen that the other types of information may include records like surveys of the health, controlling the level of the hazard like noise, fumes and radiation, suggestion from the expert, code of ethics and data sheets of material safety (Complete Health & Safety, 2007). The use of formal register, risk registers with all the fatalities & number of deaths taking place at WDS should be done.

5.         Explain the importance of the communication processes and consultative arrangements, both formal and informal, in relation to managing OHS risks in your organization (or an organization of your choosing).

The OHS communication process at WDS could be represented through a pyramid.

The OHS communication at WDS is quite effective. The various steps in the communication steps shows that, there is a proper coordination amongst the various stakeholders such as the OHS Committee, Health & Safety Representatives which would assist in the safety of the labor force at WDS (Kirchsteiger, 2005).

6.         Explain how consultative procedures are implemented and monitored within your organization (or an organization of your choosing) to ensure employee participate in managing hazards in their working area.

One of the major concerns from the Occupational Health Safety Needs Analysis would deal with the communication & consultation needs of the employees. The organization i.e. WDS, Australia should take into consideration the safety as well as the security needs of the employees working in the company (Complete Health & Safety, 2007).

The employees should be well versed with the healthy, safety & other welfare topics. Such type of communication & consultation would be done with the help of a consultation statement which should be circulated across all the members/stakeholders of the company (Kirchsteiger, 2005).

7.         Describe how OHS issues raised during consultation are dealt with using the organization’s (or an organization of your choosing) consultation procedures.

There are various issues which might be raised & lead to a hindrance in the effective consultation process. Some of the barriers which would lead to a halt are listed as under:Þ    Lack of understanding

Þ    Lack of time

Þ    Inequality

Þ    Inadequate OHS information

Þ    Lack of consultation skills

Þ    Short term outlook

Lack of understanding refers to one of the crucial issues to the effective consultation process. A fair OHS consultation policy should be formulated which should highlight the various policies, procedure & the objectives of OHS (Talking Safety, 2011).

Inequality refers to another barrier amongst the consultation process. It must be noted that each & every individual should have a right to speak & express his/her feelings (Kirchsteiger, 2005).

In order to overcome lack of time various other tools of consultation such as Emails, SMS, survey, suggestion boxes, etc should be used which would help the organization to reduce time (WDS Limited, 2011).

Use of proper communication methods should be undertaken in the organization. In order to have an effective process various new & alternative consultation methods should be used (Kirchsteiger, 2005).

8.         Explain how your organization (or an organization of your choosing) records outcomes of OHS issues such as hazard identification and then communicates this information to the workgroup and monitors risk control in the work area.

At WDS the outcomes of OHS issues such as hazard identification & the communication the information to the work group have been practiced by utilizing the Record Review at WDS has been designed in order to manage the physical risk at the WDS (WDS Limited, 2011). It can be analyzed that the Act of OHS, each group is needed to control workers safety and health, maintain records and offer adequate services of first aid and medical. The other types of information may include records like surveys of the health, controlling the level of the hazard like noise, fumes and radiation, suggestion from the expert, code of ethics and data sheets of material safety (Complete Health & Safety, 2007).

9.         Identify an inadequacy in an existing risk control measures in accordance with the Hierarchy of Controls within your workplace (or a workplace of your choosing).  Explain how outcomes are monitored to ensure a speedy organizational response.

The inadequacies which could be seen in an existing risk control measures in accordance with the hierarchy of controls within the organization chosen i.e. WDS have been noticed as under:Þ    Planning the work processes

Þ    Changes made in the workplace, equipments used, system to be used, etc (Bamberger, 2000).

Þ    Hazard reporting

Þ    Inspection & testing

In order to measure the speedy response of the organization, the following should be taken into consideration such as:

Þ    Legislations, code of conduct under the OHS standards

Þ    Surveys at workplace

Þ    Reports prepared by the consultants

Þ    Keeping a track record of Material Safety Data Sheets

Þ    Various manuals etc.

10.       Outline the types of OHS records that are being used, or could be used, to identify OHS training needs (such as incident/accident report register).

The types of OHS records that must be used in order to identify the needs of OHS within the organization have been enlisted as under. They are as follows:

Þ    Injury books of accounts

Þ    Plant & equipment book

Þ    Workplace substances which would be held on site. Some of the important things to be noted would refer to the data sheets, contractors list, etc (Bamberger, 2000).

Þ    Dangerous goods held on site

Þ    OHS system review book

Part 2

Develop an OHS Training or Coaching Plan, in consultation with team members:

The OHS training or coaching plan in consultation with the team members for WDS would be as follows:

There following stakeholders would be responsible as well as involved in the entire training process for the organization:

Þ      They should adhere to the rules & regulations which have been laid (WDS Limited, 2011).OHS CommitteeÞ      The OHS committee should inspect the workplace which would help in the implementation of the entire OHS program (Australia Government, 2011).Health & Safety RepresentativesÞ      The major role of HSR would be to become an integral part of the organization & serve the needs of the workforce (Bamberger, 2000).

The following aspects of the OHS training should be taken into consideration at WDS, Australia. They are as follows:

The OHS training cost analysis to support the training or coaching plan at WDS would take into consideration the following costs such as:

Cost incurred in using the computer equipment:

PC’s with supporting software’s @ $2450 each

1 server @ $3500

Printers @ $1200 (per piece)

Installation @ $4600

Cost involved in training the employees or the workers at WDS:

Introduction to technology @ $400 per worker

Up gradation of the technical skills @ $400 per worker

Support System @ $700 per worker

The following records should be taken into consideration while developing the training cost analysis at WDS. They are as under:

Þ    Injury books of accounts

Þ    Plant & equipment book

Þ    Workplace substances which would be held on site. Some of the important things to be noted would refer to the data sheets, contractors list, etc (Australia Government, 2011).

Þ    Dangerous goods held on site

Þ    OHS system review book

The following steps as well as methods should be followed which would help in proper monitoring as well as controlling of the entire OHS system. The first step would be elimination of the hazard from the place of work and that is the excellent way to monitor it (Bemidji State University, 2011)The second step is the modification of the hazard by substituting it with less. The third step is isolation of the hazard by actually eliminating it from the place of the work and by cleans the region in which the equipment is implemented (Bamberger, 2000). The methods of the engineering could be initiated to monitor the hazards as it is basis equipment may be redesigned, guards and local systems of the ventilation may be installed. All the reports of the Risk management must be given to the district manager for the action. The reports of the risk management must be available to members of the staff who operate in the applicable area (Australia Government, 2011).

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