HR assignment on: Occupational Health & Safety (OHS) System in any organization

1. Executive summary

The report takes into consideration Occupational Health & Safety (OHS) System in any organization. Occupational Health & Safety commonly known as OHS refers to a system which would help in the protection of the employees working in the organization. This system takes in to consideration the health as well as safety factors of the employees of the company.The report also takes into consideration the potential emergencies in the OHS system; stakeholder’s to identify the OHS System, identify the various causes of potential emergencies, list of specialist advisors along with specialist agencies, risk register to identify the emergencies.

1. Introduction

Occupational Health & Safety commonly known as OHS refers to a system which would help in the protection of the employees working in the organization. This system takes in to consideration the health as well as safety factors of the employees of the company. This system also takes in to consideration the welfare of the people working in the company.

The main goal such type of a system in the enterprise is to have a safe & a cordial working condition or environment in the enterprise.  This also protects the various aspects of the co workers, customers, employers, members of the family, suppliers, communities, etc. This would also keep in mind the various interactions over different subject matters such as medicine, physics, hygiene, health of the public, chemistry, occupational health, etc (Health and Safety Executive, 2005).

OHS should be implemented in any type of an industry. Implementation of the OHS system would help the enterprise in order to take care of the leading problems which might occur & would lead to a heavy loss for the organization. In order to decrease the number of fatalities & bring about sustainable advancements in the effective implementation of OHS in the organization (Health and Safety Executive, 2005).

The organizational core value is to provide all the employees with the best of the safety measures which would help them in order to reduce the number of injuries, mis-happenings, etc in the company (Bamberger, 2000). The organizations in order to attain Zero defects in the workplace would lead to an improvement in the following sectors of the organization. They are as under:

Þ    Behavior and personal responsibility

Þ    Work environment and equipment

Þ    Leadership and empowerment at all levels

Þ    Practices and systems of work

In the year 1950, the ILO i.e. International Labor Organization as well as WHO i.e. World Health Organization have defined occupational health & safety in a most similar manner. The definition for the OHS system could be read as under – “Occupational Health & Safety has been rendered to as one of the systems which aims at promoting as well as maintenance of physical, mental & social well being of the workers employed in any of the occupation. Prevention of all the employees from the absurd working conditions, protection of the work from the various risks involved & hampers the health of the employee, maintenance of the employees form the occupational environment keeping in mind the physiological & psychological capabilities, adaptation of the work depending upon the current job of the individual”. This is, majorly known as PDCA Cycle i.e. Plan Do Check Act Cycle.Body

3.1 Potential emergencies in OHS:

Emergencies could arise anytime in any of the organization. The emergencies might warn, threaten the people involved in the organization as a whole. Emergencies might arise in the organization without any prior notice, warning & at any time. Most of the time, the emergencies would create many hazards & at a high magnitude (Health and Safety Executive, 2005). People may have to sacrifice their health, get seriously injured, destroy or damage the infrastructure or work, etc. Based upon the kind & type of emergency, the individual might become quite unintended consequences. Hence, it could be seen that the potential emergencies should be planned well in advance as it would help the organization in the years to come (Health and Safety Executive, 2005).

3.2 Stakeholder’s to identify the OHS:

There would be various stakeholders who would be responsible & involved in the planning, implementation, evaluation as well as monitoring of the entire OHS program.

Þ      To see that a person has been allotted to each department in order to monitor as well as look in to the serious matters if any.

SupervisorsÞ      The major role of a supervisor would be to be in direct interaction with the work force so as to provide them with fair direction & resources which would help them to protect themselves.

Þ      To focus on whether the rules & regulations are being followed or not.EmployeesÞ      The employees also play a key role in monitoring the entire OHS System.

Þ      They should adhere to the rules & regulations which have been laid.

Þ      At WDS, the employees should use all the resources with due consideration which would affect the employees in any manner.OHS CommitteeÞ      The OHS committee should inspect the workplace which would help in the implementation of the entire OHS program.

Þ      The committee would monitor the data & identify the various hazards, formulate different strategies to match up with requirements.Health & Safety RepresentativesÞ      HSR would represent the interest of the work place so as to safeguard the interest of the workers.

Þ      The major role of HSR would be to become an integral part of the organization & serve the needs of the workforce.

3.3 Identify causes of potential emergencies:

In order to identify the causes which might create emergencies in the years to come, proper information & knowledge would be required. This would help any organization in order to know the existing or the potential emergencies which might arise in the organization. Hazards refer to things which might occur at the workplace any time as well as injure the employees. This would impact the organization along with an adverse impact upon the environment.

Depending upon the type of industry, different types of emergencies could be arrived at. At the workplace, there would be different types of hazards which might require quick remedy or evacuation (Complete Health & Safety, 2007).  Keeping in mind an in depth information or knowledge regarding the hazards would refer to one of the most critical or crucial aspect in the entire planning process. Proper codes, standards, acts, rules & regulations should be kept in mind which would help the organization in order to determine one of the best practices at the time of emergencies (Complete Health & Safety, 2007). The information which would be required could be summarized as under. They are:Þ    Keep a note of the potential hazards which might arise in the organization.

Þ    Identify the major areas to improve the overall efficiency of the organization.

Þ    To evaluate the effectiveness as well as control the risk associated with it.

Þ    To  identify the potential responses upon the emergencies

Þ    Methods to record the various hazards

Þ    Risk associated with such type of hazards

Potential emergencies might take up any type of form which would affect the effectiveness as well as the efficiency of the organization. Each & every workplace should be kept aware of as in what they are & how to deal with it at the time of emergency (Complete Health & Safety, 2007). Some of the emergencies which might arise in the organization would be as follows. They are:

Þ    Collision of the heavy equipments or vehicles such as rollers, etc

Þ    Serious illness

Þ    Explosives

Þ    Explosions due to dust

Þ    Employees trapped at great heights or confined areas

Þ    Loss due to earthquakes

Þ    Loss due to heavy floods, heavy flow of water, etc

Þ    Injury due to acute chemicals, hazardous elements, etc

Þ    Death of an employee due to fire explosives, etc

Þ    Bomb Blasts, explosions on a large scale

Þ    Threat from terrorists

3.4 Specialist Advisers to identify the causes:

Once the potential threats or risks would be identified, a special advisor or agencies should be appointed who would help them in near future. These agencies would help them in order to identify all potential emergencies which might arise in the years to come (Bamberger, 2006). The stakeholders or the shareholders would be involved in the planning, implementation of the OHS system in any organization.

Some of the specialist advisors might include the following members. They are as under:

Þ    Internal as well as External stakeholders

Þ    Chemical experts

Þ    Engineers

Þ    Security consultants

The emergency agencies which might help in the planning as well as implementation of the OHS system in any given organization would include the following. They are as under:Þ    Police personnel

Þ    Fire Department

Þ    Nearest ambulance of the hospital

Þ    Government officials

Þ    OHS authorities

Þ    A group of people or a team of hazardous materials

3.5 Specialist agencies can supply the following support to emergency planners:

Some of the specialist agencies which might help to support the emergency planners would be as under. A brief discussion of the emergencies planners have been done as follows:

Þ    Police Department: The police department refers to one of the emergency planners which should be taken into consideration when implementing the OHS system at the workplace (Bamberger, 2006). The police department would take into consideration the following two aspects such as:

• Traffic hazard information

• Protocol arrangements & security of the site

Þ    Fire Brigade: Fire Brigade refers to the next department which would be taken into consideration to support the emergency planners. Some of the aspects to be kept in mind are as under:

• Explosion hazards due to fire, blasts, etc

 • Building compartmentation

• Confined space expertise

• Entrapment and extrication

• Fire doors and their use

• Training requirements; fire fighting

Þ    Medical Aids: Ambulance & hospitals

• First Aid as well as emergency medical equipments

• Proper as well as quick of services available

Þ    State Emergency Services

• Procedures which would help in proper evacuations

• Search and rescue considerations

• Integration with larger plans and schemes

Þ    Local Government

• Proper codes, standards, acts as well as guidance material

• A proper code which would help in providing a safe working environment

• Environment, building and health information

Þ    Environmental Protection Authority

• Flora and fauna

• Environmental and geographical considerations

Þ    Water, electricity and gas utilities

• Power Isolation

• Access to water supply as well as its constraints

• Power outages

Þ    Communication strategies

Proper communication strategies should be used which would help the organization as well as the specialist agencies in order to identify the potential causes. Some ways which would help in order to foster a positive relationship would be as under. They are as follows:

Þ    The employees of the organization would be considered as a part of the entire team. This would help them in order contribute as well as take their responses which would give them a feeling of being engrossed in the organizational procedures, etc.

Þ    To identify the potential issues which would help in order meet the social as well as cultural aspect in the enterprise.

Þ    Potential issues which would help in order to identify, evaluate, analyze the emergency response.

3.6 Risk Register to identify the emergencies:

A structured risk register should be made which would help the organization in order to identify as well as assess the potential emergencies which might help the company in long run. A structured list should be made regarding the type of hazards which might arise in an organization (Australia Government, 2011).

The risk register should also take into consideration an updated list regarding the new situations which would be current or comprehensive in nature. The risk register would refer to an important tool which would help in order to identify the potential emergencies.

The risk registers should take into consideration the following. They are as under:

Þ    To identity the potential hazards

Þ    To identify the location of the hazards

Þ    Risk on priority basis

Þ    To identify the various ranges of situations, circumstances, scenarios, etc.

1. ConclusionHence, it could be concluded that the evaluation of an OHS Information System in the workplace has been established. The report also takes into consideration the potential emergencies in the OHS system; stakeholder’s to identify the OHS System, identify the various causes of potential emergencies, list of specialist advisors along with specialist agencies, risk register to identify the emergencies (Bamberger, 2006).

Occupational Health & Safety commonly known as OHS refers to a system which would help in the protection of the employees working in the organization. This system takes in to consideration the health as well as safety factors of the employees of the company (Australia Government, 2011).

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