HR assignment help essay on: Importance of planning in an Organization for Learning and Innovation

 In this essay it will be described that good planning is the key to learning and innovation in organization. Planning is deciding in advance what is to be done and how it is to be done. It facilitates management in decision making process, minimizes the wastages of resources, identify the goals to be achieved in future. A structured planning process will help in solving the problems, coping up with the challenges and finding solutions by the process of innovation and learning. It is a place where people joining hands come together to achieve the goals. It is composed of people where the roles and responsibilities are being delegated to the employee’s on the basis of its hierarchy and structure. Organizations have to undergo certain changes and the employee’s need to have better understanding while facing the changes. It has been stated that change is something which is permanent in nature and is required for managing the transition process. Bureaucratic management is a style where the top management has more authority and follows the traditional type of organizational structure. If the change is to be maintained in such type of organization then the post Bureaucratic organization will have certain changes in terms of modern management style with decentralization, less control, open communication and teamwork. The HR manager will be responsible for planning and linking the changes with the future growth of an organization. Agendas to be discussed in the organization can be fixed by proper planning process while changing from the Bureaucratic to post Bureaucratic structure of the organization as per the Emerald Article. The certain HR strategies will help in good planning such as making aware the line mangers about their roles and the change process in advance, right workforce planning as per the stakeholder’s opinion, creating new networks, and  resolving the conflicts within the organization(Universite’ Paris Dauphine      2004). It really difficult to plan and manage the change in Post Bureaucratic based organizations. As per Glenn Morgan Andre Spicer, change in an organization should be reflexive and distinct one. In 1960’s the organization did not plan for the change and has no knowledge to manage it. The planning done by the people to maintain change in daily life was related with their positive attitude. The theories of change were being used to explain and control the emotions. The functional study was being identified which helped the management to plan about the technology and manage the change as per their size of the organization. The change in an organization is a process of moving from current state to the desired state. The change process was planned to differentiate the meanings and creating their own agendas. Planning will help to investigate and distribute the control factor within the employees. It has helped the organization to maintain healthy relationships with its stakeholders. The leaders are responsible for the change management strategy in an organization. The appropriate planning has invented the technology and reduces the burden of human work with a learning approach. The drivers of an organization can be identified and it can be related with the change management strategies for making it a successful plan. It is the result of planning that avoids failure in business by innovating new things on a continuous basis and by integrating the changes in a fruitful manner.

The plan should highlight the flexible approach of the management and provide autonomy to the employees so that they can contribute their ideas for the new innovations with learning objective. Change can successfully take place in an organization if it is interesting and management and the employees both are ready to implement it. Though it is a natural process but if change plan fails the organizations have to suffer a lot. It is said that better planning will help the organization to cope during downturns and move quickly to the new available opportunities (Harvard Business Review      2000). It will ensure the adaptability with the system by taking benefits from their existing operation with the help of planning process. To be successful in present and the future the companies plan and focus on the short term and the long term goals. The company like Nokia has a plan to invest in franchise handsets by creating a balance between adaptability and the alignment. The process of alignment will help in linking with the short term goals. It is said that adaptability means planning business for tomorrow at present cost. The planned Research and development department of Ericsson’s hires about 30000 people who contribute their ideas for innovation of the new technologies. Many of the automobile, and technology based organizations have achieved success with proper planned change management strategies. It will help to identify the leaders of an organization who will plan the future strategies regarding how to carry out the process. The companies have been forming the Strategic business units to plan about their business in deeper terms and create a competitive edge over others. The planning related to contextual and structural aspect can be explained below. The structural and contextual ambidexterity will help in appropriate planning. Structural factor will help in making the decisions at the top level and focusing about the teamwork. The contextual ambidexterity will help in dividing the activities on the timely basis. The four factors used for planning about the innovation of the organization are ambidexterity can be achieved by making appropriate decisions and by classifying the roles and the responsibilities. The strategic planning will help to align and track about the things that will help to innovate something new for the benefits of the organization. The leader should be participative and supportive to plan for the organization and implement it successful. Change should be planned in a systematic manner so that the employee’s can have a better knowledge regarding the change process in their organization. The change can be in-terms of new technology, systems and etc for moving form a current position to the desired positions. The top management should plan and understand about how the performance of the employee’s can be improved to gain a competitive edge over others (Glenn Morgan, Andre Spicer           n.d). The systematic planning process for change management will help in mergers and acquisition, new developments, cost improvement, and increasing the overall performance of the employees. Change management is a dynamic process and organizations should implement change to cope up with emerging technologies, spread their global presence. The companies have been planning their goals by creating the teams and inculcating the corporate culture for maintaining a healthy atmosphere for the working people. In the research paper of Etienne .C Wenger, it has been highlighted that companies are creating competitive edge for managing the changes in their organization by focusing on new ideas, creating cross cultural teams, and sharing the expertise.  Planning is possible with appropriate practical and theoretical knowledge to frame the proper structure and systems to maintain the relationships locally and globally. Companies have been planning their present and future goals with the help of teams to spread the knowledge and expertise. The open and transparent communication system helps in creating something new and solves the problem easily. Though knowledge is abstract thing but it is the required to plan the things in a sequential manner. The method of community practice has helped in implementing the strategies, diversifying the business, resolving the issues and problems, developing the career of the employees, nurturing the talent, spreading the knowledge with the help of appropriate planning process. It has been observed that the communities of practice are not used much because of reasons such as though it was an old method of but it came into implementation at recent times, the companies who really want to excel and grow in future have taken an initiative to apply it, and it was not easy for the organizations to implement and integrate it successfully in the organization. The mangers that planned well for the organization were able to bring the right employees together with the help of this method and create successful functional teams for stretching it all across the boundaries. The top management of the company always plans the policies of the company by keeping the public in their mind. The development in a community can be planned by the intellectuals and the leaders who are socially adapted. Communities are being planned by the groups of peoples whereas the teams are composed by the managers for achieving the specific goals . A proper planned community will help in innovating something new by solving the problems, transferring the better working practices, developing the skills in a professional manner, also helping the companies to recruit and manage the talent available in the community. A proper planning process will help in creating differentiation between the formal work group, community practice, Informal network, and project team. The formal work groups are being created to produce a product or service and the employees need to report to the manger to achieve the goals until the next change is being implemented in the organization. Community practice is composed to exchange the knowledge, expertise where the employees are responsible themselves (Julian Birkinshaw, Cristina Gibson      2004). The dedication and passion is created as long as there is interest between the groups. Informal networks are created for collecting and passing the information among their friends and others for satisfying the mutual requirements as long as people are being connected to each other. Project Team are being planned to complete a specific work which is being delegated by the top management to achieve the set targets and the goals. It is will continue till the completion of the projects of an organization. The members are being selected on the basis of their ability and expertise by the mangers. We can take an example of Hewlett Packard where the focus for new innovations is being created by the help of community practice who later on create a knowledge based management team for improving the customer service (Universite’ Paris Dauphine      2004). The communities of practice are informal but they are self organizing in nature. The communities of practice face lots of problems because they are not well planned and they lack the financial support. The managers of the companies need to plan well and support them by helping though sponsorships. Some of the well known companies such as World-bank and American Management system have applied the concept of communities of practice as knowledge based strategy to grow their organization. These organizations have been supporting by participating in the conference, organizing the fairs, providing the library and technical support. It is the duty of the organizations and their mangers to help the communities of practice as and when required by them and simultaneously get the benefits from them. Though it is thought to be new concept it has got its own advantage that will help the challenging and stable organizations to plan their future strategies for achieving their goals with a learning attitude. It is the best possible manner to innovate the new technology by sharing the expertise and knowledge. The managers of an organization should have knowledge how it works. The main agenda is to challenge the knowledge based economy because these informal structures requires support from managers. In coming years this method will help in developing the organizations by the help of teams. The planning can be done by listening to all the members regarding their requirements. Organizations also have right to intervene such communities during the problematic situations and find out the solutions for them. The communities of practice can be made as an important part of an organization by helping the members and gaining the benefits as and when required by the Company. In the article of Emmanuel Josserand he had highlighted that planning will help in fulfilling the five roles known as support, facilitation, control, Stimulation, and recognition to cultivate the community practice method in their organization. He has pointed that communities of practice can be understood properly if supporter admit to take care of it(Emmanuel Josserand, Stephen Teo, Stewart Clegg     2006). Ambiguity will create risk and also will encourage for the development by inculcating a better practice. The learning management literature shows that proper planning and the control mechanism will help in controlling the unwanted activities. It has been explained that proper plan will be executed if organization applies a decentralization approach where the employees get empowered to contribute in decisions making process. It is explained that good planning will help the organizations to resolve the tensions such as the generational differences in terms of the knowledge in the Hierarchy level. Communities of practices have been explained as a group of people who also gets affected with the activities of an organization. The gaps in the organizations can be filled easily with the help of communities practice. Managers also have to plan well and get involved in planning for the organization keeping in mind the communities. It has been explained that transformation process of the organization or its leaders is not the end of the present organization or the community but it is the rebirth of new ones. It is a cyclic process which will continue for a longer period of time. The factors like communities of practice can appeared in a different manner by the help of informal networks and the workgroups. The simulation will help in fulfilling the requirements of individual by the management. The connectivity can be created by forcing the people to participate in the planning process which can lead to innovation and gaining the knowledge. Obligation is created there by the process of institutionalization (Harvard Business Review      2000). Managers should be more active in its role. The Facilitation process will help in coordinating in a decentralized environment where resources are also minimum. The support factor will help in planning by giving the permission to use the resources as and when required to remove the barriers of an organization. People who are convinced and dedicated towards the work will help the communities of practice with the help of functional department. Control system in an organization will help to minimize the risky activities and it should be ensured that people are not being affected with it. The recognition process is better than the control system of an organization. Proper planning will help in improving the productivity and the performance of the employee’s for their better results. The recognition process will help in appreciating the community practice members and also the employees of an organization. The recognition process can be linked and planned by the management for carrying out the difficult projects and meeting the expectations of the employees. A balance approach can be created for developing the communities and also supporting its members.

After analyzing all the research papers it can be concluded that the management needs to understand the type of structure before planning the growth strategies. The structure of an organization can be flatter or taller, it can be using the centralized or the decentralized approach. The centralized approach is considered to have fixed rules and the responsibilities where the decisions are made by the top level management. It consists of Bureaucratic style of management and the planning is done by the top leaders who are accountable to themselves. The decentralized approach consists of the community practice systems, functional teams and the managers who can take decisions and are responsible for their activities (Universite’ Paris Dauphine      2004). The research paper highlighted that communities of practice has been explained as the real place of organization. It enjoys flexibility in an organization and changes in the environment were being implemented in a proper manner. The more developed communities of practice have helped in contributing the organizations in a better manner to innovate something new. The changes in an organization will help to produce better results by appropriate planning. It is a long term process and support of people is required in every stage to successfully implement the plans. The companies have been successfully gaining the competitive edge by planning the short term and the long term plans for achieving the future goals. The organizations will benefit itself and the communities of practice with the help of management. Management is an art of planning organization directing and controlling the activities of the people for the smooth operations of the business. It is a way to carry out all the activities by linking it with the employee’s performance and the goals of the organization. Planning can be done by the management for betterment of the people and for its future growth. It is the best way to guide the activities of the people and link it with their recognition process (Julian Birkinshaw, Cristina Gibson      2004). The innovation and learning is also a part of proper planning. Organizations must ensure that it should be feasible in-terms of profits and the flexibility. It is a cyclic process which is carried on by the management and its employees as and when required.  The advance planning process will help to think in advance the strategies for meeting the future expectations of all the stakeholders. Innovations in an organization can take place if planning is done well where all the employees are contributing some ideas for their career and the organizational growth. It is the requirement and need of every organization to plan well in advance and cope up with the uncertainties. Thus good planning is key to learning and innovation in an organization for applying change management strategies.

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